Miami County Solid Waste District
Minutes for the October 15, 2007 Meeting
Attendance: Greg Deeds, Craig Boyer, Shirley Mull, Gary Hawley, Lance Gallahan,
David Grund, John Haines, Samantha Ward. Absent: Jim Walker and Dale Wortinger.
At 8:09 A.M. the meeting was called to order by Greg Deeds.
The minutes of the September 17, 2007 meeting were read. Craig Boyer motioned to
approve the minutes as is; Shirley Mull seconded, motion passed.
The October 2007 financial statement was presented. Burkhart Advertising had two
bills submitted this month, Ampro had 2 pickups submitted, and the money for the
AISWMD conference was sent in for us to be able to attend the conference on
October 23 and 24, 2007. Gary Hawley motioned to approve the financial statement
as is, Shirley Mull seconded, motion carried.
Presented the Burkhart contract for 2008. The price has been raised from $398.00
every four weeks to $415.00 every four weeks. One half the total amount can be
paid for using the PEP grant funds we receive from the state for education of
the public. Shirley Mull motioned to allow us to continue using Burkhart for
billboard advertising, Gary Hawley seconded, motion passed.
Our office received the written estimate from Burns Buildings to make repairs to
the Macy town building. The total cost for labor and materials is $175.00. The
repair will require 4 pieces of siding and a downspout. It was asked if we had
approached the Macy town board about the possibility of splitting the cost of
repairs with them, and no one has been in contact with the Macy board about
this. Craig Boyer moved to have Greg Deeds contact the Macy town board and
negotiate a 50/50 split of the repair bill to cover damages to the building,
Gary Hawley seconded, motion passed. The board gave permission to have Greg
Deeds authorize payment of the entire bill if no compromise can be reached.
Reported on the financial status of our office for November and December 2007.
John has contacted some banks for the purpose of borrowing money to be able to
continue operation of our office through the remainder of 2007. The requested
amount was to borrow $50,000.00 for a period of up to 90 days. First Farmers
Bank and Trust gave us an interest rate of 6%. National City had not replied to
our office at the time of the board meeting. Wells Fargo offered a rate of 7 ¾
%. American Trust wished to draw up a loan for 180 days with an interest rate of
7 ¾ % with no penalty for early repayment of funds. As of this date, we have
approximately $29,000.00 available. Other bills that we are anticipating include
the cost of one more tire day, bills from PCI for household hazardous waste day,
and a bill from Chesapeake Electronics for electronic recycling that will be due
at the next board meeting. Some board members asked about the possibility of
setting up a line of credit instead of the actual lump sum loan. Wells Fargo had
offered John the possibility of a line of credit with a 12% interest rate. John
will check the rates at the other banks for a line of credit. Craig Boyer moved
to have John check with the banks about borrowing an amount of $75,000 for a
period of 180 days, and also to see what is available with the banks in regards
to a line of credit. John will find the best interest rate available and have
the banks draw up the paperwork to be ready to be signed at the next board
meeting. Gary Hawley seconded the motion, and the motion passed.
David Grund presented the renewal contracts for The Helping Hand, and also R&B
Contractor. He had the contracts stating a two year term, but the board noted
that the renewal contracts are normally for a one year term. David Grund will
amend the time period on the contracts. A previous motion was made and approved
to have Greg Deeds sign the contracts on behalf of the board. Ed Weidner of The
Helping Hand stated that he would like a two year extension if possible, but the
board still desires a one year term for contracts.
Shirley Mull motioned to adjourn 8:42 AM, Gary Hawley seconded, motion passed.
Respectfully submitted,
