|
County Commissioners Meeting Minutes
October 27, 2008
BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
OCTOBER 27, 2008
Commissioner Hawley called the meeting to order.
ECONOMIC DEVELOPMENT
The Board received an invitation to attend a workshop for economic development
on November 19, 2008. No action was taken. The Board received a letter of
resignation from Jim Clary. Commissioner Deeds made a motion to regrettably
accept the resignation of Mr. Clary. The Board also thanked him for his years of
service to the County. The motion was 2nd by Commissioner Boyer and passed 3-0.
DOWNEY INSURANCE
The Board received recommendations and corrections to our workman’s compensation
policy with Downey Insurance. The Board said they will see that the material
data and safety sheets are displayed properly by the maintenance department.
They will also see that the proper hearing protection is available for anyone
working outside mowing or using any power equipment. They will also have anyone
who is cleaning the Court House restrooms receive a hepatitis B shot.
BRIDGE #28
Ken Einselen gave a report to the Board that he spoke to Eric Brunn concerning
Bridge #28. It is Mr. Brunn’s opinion that to strengthen the bridge for heavy
trucks would be a waste of money because we cannot strengthen it enough to allow
our highway trucks to go across it with a snow plow and fully loaded.
VACATION TIME
The Board discussed an employees’ request to be paid his vacation time while he
is on sick leave. Debbie Cunningham and Sam Waltz explained the policy and what
could and could not be done at this time. The Board supports our current policy
but ask that the employee place his request in writing to the Board of
Commissioners. The current policy does not allow paying out vacation time while
on workmen’s comp. This could jeopardize the employee’s workmen’s comp claim.
INSURANCE PROPOSAL FOR FLEET INSURANCE
Gary Mock asked the Board if his proposal needs to be in by December 1, 2008.
The Board said that is the date it will be due. No action was taken.
Mrs. Cunningham also asked about amending the personnel policy concerning some
issues that were addressed in an e-mail. The Board said they would give this
information to David Grund to amend the policy.
HIGHWAY ISSUES
Sam Waltz told the Board the engine went out in their new backhoe. It has 900
hours on it. The backhoe is in the shop.
Mr. Waltz also told the Board there is a hole in the roof of the salt shed at
the Peru Highway garage. He brought two proposals to the Board to fix the hole
and re-roof the building. Commissioner Deeds moved to hire Miller Building to
fix the roof. The motion was 2nd by Commissioner Boyer and passed 3-0.
DRAINAGE ISSUE
The Board will be making a field trip to the Weller place on south Meridian to
look at a drainage issue.
MINUTES
Commissioner Boyer moved to sign the minutes. Commissioner Deeds 2nd the motion
and it passed 3-0.
CLAIMS AND PAYROLL
Commissioner Boyer moved to approve the claims and payroll. The motion was 2nd
by Commissioner Deeds and passed 3-0.
REPAIRS TO COOLING SYSTEM IN COMPUTER ROOM
The issues with the cooling of the computer room have been resolved and Bowman
Heating and Cooling will be handling the repairs.
FIBER PROJECT
Roger Merriman gave an update on the fiber project. Currently the fiber is
installed to the annex building from Peru Utilities. He said the rest will occur
pretty quickly. EMA already has the fiber. Mr. Merriman asked the Board if they
could piggy-back onto our internet server. He was told we have a lot of excess
capacity and the Board and Mr. Merriman discussed what type of an inter-local
agreement will be needed to make this happen. It was noted that the fiber cost
went down to $10,000. This is less than the cost estimate given at the beginning
of this project.
CHANGE ORDERS/NEW JAIL
The Board reviewed 4 change orders for the jail project.
1. A change in sewer lines at a cost of $993.
2. A change on excavating the side ditch at a cost of $881.
3. Relocation of equipment in the mechanical room at a cost of $327.
4. Relocation of a PIV valve at a cost of $1,790.
Commissioner Deeds moved to approve the change orders. The motion was 2nd by
Commissioner Boyer and passed 3-0.
TRENDING TIME FRAME
The Board reviewed the time frame expected to complete trending by Advolerum. No
action was taken.
INSURANCE DISCUSSION
Mike Saine brought in information for the Board to review concerning our health
insurance. Mr. Saine will bring back some more information before any final
decision will be made.
BRIDGE INSPECTIONS
Ken Einselen brought new copies of the ratings sheets for bridge inspections.
This rates the vendors and will give the Board an opportunity to hire the one
they agree will do the better job for Miami County.
PROBATION/TIME CARD QUESTIONS
The Board and Susan Rice discussed the differences in the time clock and time
sheet recording methods. After much discussion the Board said they will look
further into this. No other action was taken.
EMA REPORT ON THE LEPC EXERCISE
Mike Peconga reported to the Board that the LEPC exercise was a great success.
All goals were met. Mr. Peconga has next years exercise written up and it will
be submitted by Friday.
Commissioner Boyer moved to adjourn. Commissioner Deeds 2nd the motion and it
passed 3-0.
THE MIAMI COUNTY BOARD OF COMMISSIONERS
___________________________________, CHAIRMAN
GARY D. HAWLEY
___________________________________, VICE CHAIRMAN
GREGORY DEEDS
___________________________________, MEMBER
CRAIG BOYER
ATTEST: ______________________, AUDITOR
BRENDA WEAVER
|
