MIAMI COUNTY COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
MINUTES
June 23, 2008

Chairman Hawley called the weekly meeting of the Board to order. Commissioner Boyer is absent.

UMBAUGH
Jim Messer from Umbaugh and Associates came before the Board to discuss investing the Jail COIT money. He informed the Board that if they see they cannot get a better return they will back out and have the money back in the money market. Commissioner Deeds said we need to maximize every cent we can. Commissioner Hawley agreed and will have David Grund, County Attorney, look over the contract and Mr. Messer will follow up with Mr. Grund. Commissioner Deeds made a motion to have Mr. Grund look over the contract and Commissioner Hawley 2nd the motion. The motion passed 2-0.

TAX SALE
Debbie Cunningham, Miami County Auditor’s Office, and Glen Lickey, SRI, came before the Commissioners to report on the tax sale that occurred on June 18th. There were over 100 properties in the sale but only 21 of them sold. They asked the Board if it would be possible to have a Commissioner sale on August 19th in order to get these properties back on the tax rolls. Commissioner Deeds made a motion to pass a resolution to have a Commissioners tax sale on August 19th with a minimum amount of $140.00 per parcel. Commissioner Hawley 2nd the motion and it passed 2-0.

ASESSOR & VOTER REGISTRATION
Nancy Gates, County Assessor, spoke with the Commissioners regarding the moving of offices and preliminary work that needs to be done. Mrs. Gates needed to know how many quotes she needs for the carpeting. The Board would like 2. There is a large desk that will cause a few problems and Mrs. Gates would like to know if she could get a quote on taking it apart while the work is being done and then putting it back together.

Sherry Payne, Voter Registration said the Clerk would like to have some kind of a timeline because as soon as Peru Township has moved up to 2nd floor Assessor, Voter Registration will be moving down to 1st floor (where the Township office was). The State will have to move the equipment downstairs and she would like to be able to get that set up. She would to be able to do that by August 15th due to the election in November.

RQAW
Mr. Fisher from RQAW brought brick samples for the Board to look at for the front of the new Jail. Commissioner Deeds moved to approve the colors and Commissioner Hawley 2nd the motion. Motion approved 2-0.

LIGHTENING PEST CONTROL
Brian Warder owner of Lightening Pest Control asked the Board if they had a current contract in place for pest control. Mr. Warder had came in before and the Board had told him they needed to check what kind of contract they had currently. The Board told Mr. Warder that they had checked and they do have a contract in place. Mr. Warder told them he would like the opportunity to bid on it when the contract comes up for renewal.

Commissioner Boyer joins the meeting.

JAIL BILL
The Board received a bill from Johnny on the Spot for portable toilets at the Jail site. Commissioner Boyer moved to process payment and the motion was 2nd by Commissioner Deeds. The motion was passed 3-0.

CHANGE ORDER
The Board received a change order to move $6516.55 from one account to another due to one contractor causing a delay for another. Commissioner Deeds mad a motion to approve and have Commissioner Hawley sign. Commissioner Boyer 2nd the motion and it passed 3-0.

MINUTES
Commissioner Deeds made a motion to approve the minutes. Commissioner Boyer 2nd the motion and it passed 3-0.

HIGHWAY ENGINEER
Ken Einselen, Highway Engineer, brought a memo from Mike Kuepper, Rails-to-Trails requesting Mr. Einselen to review the intersection between 800 S and 1100 S before the permanent signs are installed.

GIE CLAIM
The Board received a claim from GIE for $2500.00. Commissioner Deeds made a motion to pay the claim and Commissioner Boyer 2nd the motion. The motion passed 3-0.

ARROW HEAD COUNTRY
Arrow Head Country sent a letter to the Commissioners requesting $500 be included in the budget as in previous years to help implement their “plan of work”. Commissioner Boyer moved to include. Commissioner Deeds 2nd the motion and it passed 3-0.

STRUCTURE POINT
The Board received an invoice from Structure Point for $2,460.00 on the Business 31 project. Commissioner Deeds moved to pay and Commissioner Boyer 2nd the motion and it passed 3-0. (CEDIT Funds)

PERU LIBRARY BOARD
After reviewing the applicants, Commissioner Boyer moved to appoint Susan Heavilon to the Peru Library Board. Commissioner Deeds 2nd the motion and it passed 3-0.

EMA
EMA Director Mike Peconga told the Board about a rebuilding grant that was going to be available but he had to let the State know by July 1st if Miami County is interested. Commissioner Boyer made a motion to have Mr. Peconga inform the State we are interested. Commissioner Deeds 2nd the motion and it passed 3-0.

HIGHWAY
Sam Waltz, Supervisor, informed the Board that dust control was complete. Highway Engineer did check out intersection at 800 S and 1100 S and made recommendations.

CLAIMS
Commissioner Boyer made a motion to pay claims and Commissioner Deeds 2nd the motion.

PAYROLL
Commissioner Deeds made a motion to approve payroll. Commissioner Boyer 2nd the motion and it passed 3-0.

SHERIFF
The Sheriff brought the weekly jail report. He also brought his contract for 2009, which is for the same amount as 2008. Commissioner Deeds made a motion to approve and sign on the condition it gets Council approval. Commissioner Deeds made a motion to allow Commissioner Hawley to sign the Sheriff’s “contract”. Commissioner Boyer 2nd the motion and it passed 3-0.

COUNTY ATTORNEY
David Grund told the Commissioners that Umbaugh did send him information on investing COIT jail money. Commissioner Deeds made a motion that Mr. Grund review and if he finds it satisfactory Commissioner Hawley sign the document. Commissioner Boyer 2nd the motion and it passed 3-0.

TOURISM COMMISSION
The Commissioners will ask the Council amend the ordinance to collect penalties. The following will be the appointments for the Tourism Commission:

• Kenneth Frierson, Skyview
• Shannon See, Breakaway Bike Shop
• Steve Rief, Converse
• Steve Gough, Peru City

Commissioner Boyer motioned to recess and Commissioner Hawley 2nd the motion. The motion passed 2-0. (Commissioner Boyer out of the room)

RECESS

IT
John Powell received three electrical bids from D & L Electric:
*1st floor Assessor $2185.85
*Assessor $1723.10
*Voter Reg $1821.43
The Board approved John to proceed.

Mr. Powell also needs to get some computer racks. Commissioner Deeds moved to approve and Commissioner Boyer 2nd the motion and it passed 3-0.

WABSH VALLEY RESTORATION
Commissioner Boyer made a motion to pay the claim and Commissioner Deeds 2nd the motion. Motion passed 3-0.

VERDIN CLOCKS
Commissioner Boyer made a motion to pay the claim and Commissioner Deeds 2nd the motion. The motion passed 3-0.

TREASURER
Karen Large, Treasurer discussed the Innkeepers tax with the Board. She will need a list of those serving on the Board. She also need a signed copy of the ordinance so she can attach to letter going out to the Innkeepers
Commissioner Boyer made a motion to re-appoint Larry West to the Workforce Development Board. The motion was 2nd by Commissioner Deeds and it passed 3-0.
Commissioner Boyer also made a motion to allow Commissioner Hawley to sign the paperwork. Commissioner Deeds 2nd the motion and it passed 3-0.

Commissioner Deeds moved to adjourn. The motion was 2nd by Commissioner Boyer and the motion passed 3-0.

Adjourned
THE MIAMI COUNTY BOARD OF COMMISSIONERS

_________________________________________, CHAIRMAN
GARY D. HAWLEY

_______________________________________, VICE CHAIRMAN
GREGORY DEEDS

_______________________________________, MEMBER
CRAIG BOYER

ATTEST: _____________________________, Chief Deputy Auditor
Jane Lilley