MIAMI COUNTY BOARD OF
COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
April 21, 2008
Commissioner Hawley called the meeting to order.
SMOKING ORDINANCE
Mr. Mike Wilson stopped by to find out if the Board has made a decision
concerning the Smoking Ordinance. Mr. Wilson gave the Board Ohio and Illinois
smoking bans but told them Michigan has not passed one yet. Mr. Wilson said the
more local ordinances passed encourages States to take action. The Board said
they would review the Ordinances and determine if changes need to be made to the
one drafted by Miami County.
TOURISM
Debbie Bowsher and Sandy Chittum spoke to the Board concerning an information
kiosk they would like placed on the Court House lawn. The Commissioners told
them that the south side of the Court House would be the best. Commissioner
Boyer moved to support the sign for locations of interest in the County and the
Commissioners will locate the placement. The motion was 2nd by Commissioner
Deeds and passed 3-0.
INKEEPERS TAX COMMISSION
The Board and Ms. Bowsher and Ms. Chittum discussed the language of the laws and
the Board is not sure whether the Chamber can be the Commission. They also
discussed finding out if someone from one of the local hotel/motels would be
interested in serving on the Commission. It was noted that they have to live in
Miami County.
IT ISSUES
John Powell told the Board that 39 Degrees N is up and running and has corrected
all the issues brought to them so far. He believes it is time for the County to
send a 30 day discontinue notice to Manatron. The Board and Mr. Powell discussed
some bills and Commissioner Deeds moved to pay $10,000 of the bill in question.
The motion was 2nd by Commissioner Boyer and passed 3-0.
Mr. Powell will also check on how to break down the contract into monthly
payments.
EXHAUST GENERATOR ON CURRENT JAIL
Commissioner Deeds made a motion to pay the bill from Customized Power Services
for $2,295 out of Cumulative Court House. The motion was 2nd by Commissioner
Boyer and passed 3-0.
SIEMAN’S BUILDING TECHNOLOGIES
The Board received a bill for parts in the amount of $412 from Sieman’s Building
Technologies for the HVAC system. Commissioner Boyer made a motion to pay the
claim. The motion was 2nd by Commissioner Deeds with the addition that the taxes
be excluded from the payment. The motion passed 3-0.
IDEM NOTICE
The Board received a renewal notice from IDEM for Square D Corporation.
MINUTES
Commissioner Deeds moved to approve the minutes. The motion was 2nd by
Commissioner Boyer and passed 3-0.
UMBAUGH & ASSOCIATES
The Board received 2 statements from Umbaugh & Associates. One is a preliminary
bill and one sent on April 14th. It was noted that the last statement included
the preliminary. Commissioner Deeds moved to sign the agreement with Umbaugh for
services provided. The motion was 2nd by Commissioner Boyer and passed 3-0.
COCA COLA CONTRACT
Commissioner Hawley told the Board he requested a proposal. They sent a proposal
stating they would pay 20% of the gross amount collected monthly to the County
for allowing them to place a vending machine in the rotunda of the Court House.
Commissioner Boyer moved to sign the contract. The motion was 2nd by
Commissioner Deeds and passed 3-0.
MAXIMUS CONTRACT
County Attorney David Grund told the Board that Maximus addressed the issue the
Board questioned and he feels it is to their satisfaction to sign. A motion to
sign the agreement was made by Commissioner Deeds. The motion was 2nd by
Commissioner Boyer and passed 3-0.
The Board had a 2nd contract with Maximus, which is just our yearly renewal of
the services they already provide. A motion was made by Commissioner Boyer to
allow Commissioner Hawley to sign the contract. The motion was 2nd by
Commissioner Deeds and passed 3-0.
GRISSOM ISSUE
The Board discussed an issue with existing building usage at Grissom. It was the
Boards understanding that this is a local issue since the State turned over all
that area to Miami County. David Grund will speak with Jeff Price to resolve
this issue as soon as possible. This is an issue that needs resolution quickly
due to a stop order being issued.
VACATIONS AND COMP TIME FOR SHERRY PAYNE
It was noted that the personnel policy does not specify this situation. It is up
to the Commissioners to make a clarification and make it more specific when one
goes from an employee to an elected official and back to an employee.
Commissioner Boyer moved to put into place longevity and vacation that can be
counted as years of service in the personnel policy. The motion is 2nd by
Commissioner Deeds with the addition of making it retroactive to January 1,
2008.
It is noted that the Auditor requests that elected officials be considered for
longevity for their years of service as well. The Auditor also noted that as
elected officials we are exempt from longevity and it is her opinion that in
this case we are paying someone twice for the time.
COUNCIL ISSUE
Bill Click asked the Board if they had signed the contract with Melissa Ombre.
She is the Governmental Consultant representative the Council wants to contract
with to review and give guidance on our financial situation. The Board gave the
contract to David Grund to review.
HIGHWAY ISSUES
Sam Waltz recommended accepting bids from Bit Mat, Pierceton Trucking, Phend &
Brown Asphalt, Gaunt & Sons and E & B Paving. He asked the Board to reject bids
from Marathon Oil and Sem Materials. The Board agreed to accept the
recommendation of the Highway Supervisor.
HEALTH BOARD ISSUE
Dr. Rafik Farag, Diane McNeely and Michele Sigfred have two issues to bring
before the Board of Commissioners.
1. Vaccine prices. Dr. Farag told the Board that the Health Board approved
raising the price for vaccinations. They are currently not collecting enough to
cover the cost of the vaccines. Commissioner Deeds said the services are to
provide this and he moves to implement the changes as of the first of May. He
also said they will need to amend the ordinance to reflect the higher cost. The
motion was 2nd by Commissioner Boyer and passed 3-0.
2. Dr. Farag also said that in discussions with Diane McNeely they discovered
that books from 1882 through 1940 are in bad shape and they feel they should
microfilm them as well as fixing the original books. Mrs. McNeely has money to
do part but not nearly all. She has a bid from a company for $8,450 from the
same company that has been microfilming in the Recorder’s office. If she goes
ahead with this the cost will be cut $800. A motion to approve this was made by
Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0. It
was also stated by Commissioner Hawley that Diane McNeely find as much money as
she can from her budget and the Board will pick up the rest of the cost because
these records need preserved.
Dr. Farag and the Board discussed issues concerning the Health Department truck
and an issue in the Well’s addition. Dr. Farag will discuss the issue with Ken
Scott.
MANATRON BILL
The Board received a bill from Manatron. A motion to pay the bill was made by
Commissioner Deeds and 2nd by Commissioner Boyer. The motion passed 3-0.
PRIORTY GROUP
A motion was made by Commissioner Deeds to approve the signing of these
documents. The motion was 2nd by Commissioner Boyer and passed 3-0.
CCI
The Board received a Notice to proceed that has been issued to all contractors.
This is only information concerning how the debt service reserve fund and all
transfers are to be made for the Jail Project.
WABASH VALLEY RESTORATION
The Board received a quote from Wabash Valley Restoration for work on the 4th
floor. This is to construct racks for the Prosecutor for storage of records. The
cost is $2,795. Commissioner Deeds moved to ok the quote and allow the
Prosecutor to pay. The motion was 2nd by Commissioner Boyer and passed 3-0.
A motion to adjourn was made by Commissioner Deeds and 2nd by Commissioner
Boyer. The motion passed 3-0.
Adjourned
THE MIAMI COUNTY BOARD OF COMMISSIONERS
_________________________________, CHAIRMAN
GARY D. HAWLEY
_________________________________, VICE CHAIRMAN
GREGORY DEEDS
_________________________________, MEMBER
C. CRAIG BOYER
ATTEST: ________________________, Auditor
Brenda Weaver
