BOARD OF COMMISSIONER
MIAMI COUNTY
PERU, IN 46970
MARCH 17, 2008

Vice Chairman Deeds called the weekly meeting of the Board of Commissioners to order.

It is noted that Commissioner Hawley is on vacation.

COURT HOUSE CLEANING
Joe Coblentz told the Board of Commissioners that he understands that we will be celebrating the 100th anniversary of the Court House and he would like to know if there is any cleaning of the outside of the building they are going to do prior to the celebration. The Board said they are not planning any as of right now. The Board thanked Mr. Coblentz and told him they would keep him in mind if they decide to do anything to the building before the celebration.

JAIL PROJECT
Brian Colton explained the agreement between the Trustees and the Board of Commissioners. He also discussed the timetable for the banks they have worked with as trustees. The Board received three proposals for the bonds. The banks that submitted were Lake City, Main Source and Wells Fargo. After some discussion a motion was made by Commissioner Boyer to approve the bid by Lake City Bank to be the Trustee for the Jail Project. The motion was 2nd by Commissioner Deeds and passed 2-0.

The Miami County Holding Corporation met to do their business and the Board recessed.

After the meeting Mr. Colton discussed the markets and the need to watch what they do closely due to it having such an effect on our bonds for the jail project. Commissioner Boyer said we have such an obligation to our taxpayers to get the best bond rate we can and he also feels it is very important to stay on top of what the markets are doing until the bonds are issued.

SOLID WASTE ISSUE
Jim Ward had a question concerning solid waste. He said there is some confusion as to what to do with used light bulbs. He showed the Board a notice by the utility company to place them in a plastic bag and throw them away. The Solid Waste flyer does not suggest that disposal method. He just wants to know which way is correct. The Board will discuss this with John Haynes the Solid Waste Director.

PAYROLL
Commissioner Boyer moved to pay the payroll. The motion was 2nd by Commissioner Deeds and passed 2-0.

RESOLUTION OF THE BOARD
After a thorough review of the resolution a motion was made by Commissioner Boyer to approve the Resolution to move forward on the purchase of the bonds. The motion was 2nd by Commissioner Deeds and passed 2-0. The Resolution is 3-17-2008.

DISCLOSURE OF UNDERSTANDING
Commissioner Boyer moved to pass the Disclosure of Understanding. The motion was 2nd by Commissioner Deeds and passed 2-0.

HIGHWAY ISSUES
Sam Waltz told the Board there are 3 or 4 dead end roads up north. He is wondering if they need to continue maintenance of private lanes. He said he is just trying to find areas to cut due to funding issues. The Board feels that they need to continue to maintain roads they have maintained in the past.

Mr. Waltz and the Board discussed a tile failing on 900 South and Strawtown Pike. He said there would be structure replacement. Because it is a drainage issue the Board will try to get the Highway Department compensation for work done on the drainage.

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HIGHWAY ENGINEER POLICY QUESTION
A property owner asked Ken Einselen on 250 west if there is a policy concerning buried electrical lines. The County has no policy against buried lines.

INSURANCE YEAR END ANTHEM REPORT
Mike Saine gave the Board his report for 2007. He said overall we did not have a bad year. We only had two claims over the $40,000 stop loss threshold. He said the claims are averaging $60,000 per month.

EMA
Mike Peconga spoke with Adams County concerning 3 trailers that are loaded with cots. Miami County is eligible to receive some of the FEMA trailers as well. The Board said they would need one when the work begins on Bridge 28. Mr. Peconga said he has a place to store the trailers when not in use.

Mr. Peconga told the Board he will be at a meeting in Columbia City this week. He said the DNR has a new CD with the revised flood plane on it. This can be loaded into our new GIS site.

CLAIMS
Commissioner Boyer moved to approve the claims. The motion was 2nd by Commissioner Deeds and passed 2-0.

RENTAL AGREEMENT WITH FAIR GROUNDS
The Board received an agreement to rent the Fair Grounds room for $50 for the contractors meeting on March 25, 2008. A motion to pay the fee was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 2-0.

MINUTES
A motion to approve the minutes was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 2-0.

CLOCK REPAIRS
The Board received the agreement from Verdin Clocks for the Court House clock repairs. The amount was different from what was quoted so Commissioner Deeds will call Mr. Cooper to find out why the difference.

CHILD ABUSE COUNCIL
Debbie Bowsher asked the Board to use the Rotunda of the Court House for a public Proclamation by the Mayor concerning child abuse. Commissioner Boyer moved to allow the holding of the meeting at 9:00 am March 20, 2008. The motion was 2nd by Commissioner Deeds and passed 2-0.

39 DEGREES NORTH
The Board received a bill for $22,000 for the initial GIS training. The bill was held until next week.

Commissioner Boyer moved to adjourn until the 1:30 Poor Relief Hearing. Commissioner Deeds 2nd by motion and it passed 2-0.

Adjourned

POOR RELIEF HEARING
The Board opened the hearing concerning Sondra Stabler. The Trustee for her township is Patricia Wade. She explained that Ms. Stabler receives Tanf and that she has a limit of $350 on rent for anyone in her township. This is a “one” time assistance. Commissioner Deeds asked about her statement that she received money from the father of her son. Ms. Stabler said she will be receiving funding from him again and this will only be a problem for this months rent. Commissioner Deeds asked if she can get the fees wavered since the funding is coming from public assistance. The amount she will be given from the trustee is
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$343.79. Commissioner Deeds tried to call her landlord but got no answer.
The hearing adjourned.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

___________________________________, CHAIRMAN
GARY D. HAWLEY

___________________________________, VICE CHAIRMAN
GREGORY DEEDS

___________________________________, MEMBER
CRAIG BOYER

ATTEST: _________________________, Auditor
Brenda Weaver