BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
February 25, 2008

Chairman Hawley called the Miami County Board of Commissioners meeting to order.

SMOKING ORDINANCE
Mike Wilson checked in to see what the process is for Wednesday evening’s public hearing meeting. It was decided that they would try to limit each person speaking to 3 minutes.

RECORDER
Rhonda Trexler and Technology Director John Powell told the Board that they are looking for a monitor for the front counter of the Recorder’s Office. The cost should be between $300 and $400. They tried to move one from another area in the office and it did not do the job needed. A motion to give the Recorder permission to purchase the monitor out of the perpetuation fund was made by Commissioner Deeds. Commissioner Boyer 2nd the motion and it passed 3-0.

TECHNOLOGY ISSUES
John Powell told the Board he has the contract for the new court server. The Clerk of the Courts is paying for it. This was already approved and the Board signed the contract.

Mr. Powell told the Board that the City of Peru requested him to ask if they could use County resources system to back up their data. The Board said this is an issue that will be considered with some other issues the Board is working on with the City of Peru.

SANITARIAN SEPTIC PERMIT ORDINANCE
Ken Scott presented the amended Ordinance increasing the fee of a new septic permit. The Board discussed the number of permits and the need to offset an increase in property taxes by user fees. It was also noted that the Sanitarian turned back in $3,000 at the end of 2007. It is also noted that the cost of the permit will now be $100. This is the average cost of all the surrounding Counties.
Commissioner Hawley explained the tax rate for both Health and Environmental Health. Commissioner Deeds moved to adopt the Ordinance for the increase of fees for a new septic installation. The motion was 2nd by Commissioner Hawley and passed 2-1. Commissioner Boyer voted against an increase.

A motion was made by Commissioner Deeds to have an adoption date of April 1, 2008 to allow time to advertise the rate increase. The motion was 2nd by Commissioner Hawley and passed 2-1 with Commissioner Boyer voting against.

BENNETT SWITCH DRAIN ISSUE
A citizen from the Hummerick Subdivision told the Board that her yard is the only one still flooding. She said they did not have an issue with the County going through her yard to install the drainage and she paid the first installment of $967. However, after that she has had problems and she now owes $2,500. Their mortgage company paid the first installment but now there are penalties added and she does not wish to pay when she is having no benefit from what the County did. Commissioner Deeds explained that the drainage meeting was at 8:00 am and that he would look into the situation but they had no control over the penalties. The Treasurer is the only person that can wave the penalties.

VERDIN CLOCKS
Mr. Cooper brought some recommendations to the Board concerning the clocks on the Court House. He will come back with some quotes and have one of the Master Clock repairmen look at the clock in the GAR room to see what it would take to repair it.

EMA ISSUES
Mike Peconga informed the Board that he would be going to Warsaw tomorrow to begin the paperwork required by the Federal Government for reimbursements for flooding the County experienced this winter.

JAIL LAND
Commissioner Hawley told the Board he had spoken with Jim Tidd from MCEDA and the deed for the 23 acres will be ready today. There will be another deed prepared separating out the 14 acres for the jail site.

CIRCUS CITY FESTIVAL
The Board received a request from the Circus City Festival to close the Wayne Street Bridge and supply some barricades for the annual parade. A motion was made by Commissioner Boyer to approve the request. The motion was 2nd by Commissioner Deeds and passed 3-0.

IDEM APPROVAL
The Board received a notice of approval for a confined feeding operation for Steve and Lori Herrell.

TORT CLAIM
The Board received notice of a Tort claim from a man who fell outside the Court House during a snowstorm.

INDOT
The Board received a letter specifying the new regulations for bridge inspections and repairs.

CCI INVOICES
The Board received invoices from CCI for Eastern Engineering Supply. After review, the Board will contact CCI for some clarification that the County does not pay sales tax. There was a motion to pay by Commissioner Boyer and a 2nd by Commissioner Hawley that passed 2-0 but after review, the bills will be held.

AMERICAN CANCER SOCIETY
The Board received an invitation from the American Cancer Society concerning the daffodil packages. No action was taken.

ELEVATOR
The Board received a bill from the Indiana Department of Homeland Security for a permit for each elevator. The cost is $120 each with a total bill of $360. A motion to pay was made by Commissioner Boyer. The motion was 2nd by Commissioner Hawley and passed 2-0. (Commissioner Deeds had to leave the meeting)

TRANSFERS
The Board had a transfer request form to transfer funds from the building demolition line into the jail maintenance line to pay for repairs to the jail. A motion to sign the transfer was made by Commissioner Boyer. The motion was 2nd by Commissioner Hawley and passed 3-0.

BRIDGE 28 CONTRACT
Commissioner Deeds and the Board questioned the obligations from Cumulative Bridge Fund concerning bridge 28. This issue was tabled until next week due to Commissioner Deeds having to leave the meeting early.

WABASH VALLEY RESTORATION
The Board received an estimate to repair and paint the walls in the room vacated on the 3rd floor for the Courts. No action was taken.

PURDUE CONTRACT
The Board signed the contract for the increase in funding at the extension office. This was something they had already committed to.

HIGHWAY ENGINEER
Ken Einselen told the Board he will be attending a meeting in Fort Wayne concerning the Business 31 South project. He told the Board that they will need one additional personnel to be certified to do testing on concrete, asphalt and soils for density. No further action taken.

JAIL PROJECT BIDS
The bids will be opened at 11:00 a.m. next Monday, March 3, 2008.
There are two companies that pulled their bids. One was for glass and the other for flooring.

ENCUMBERANCES
Commissioner Boyer moved to encumber $152,344.50 in the CEDIT budget for the Business 31 South project. The motion was 2nd by Commissioner Hawley and passed 2-0.

AUDITOR/TREASURER SERVER
The Board received a bill for the new computer server to replace the LOW server. A motion to pay the bill to CDWG was made by Commissioner Boyer and 2nd by Commissioner Hawley. The motion passed 2-0.

IDEM NOTICE
The Board received a noticed of a request for a permit for a 4,000 finishing hog confined feeding operation by Jeff and Rachel Taylor.

HIGHWAY ISSUES
Sam Waltz told the Board he is preparing for the snow due in tonight and tomorrow. He was given a license plate that was found by the Sheriff’s Department on old 124. It is off a trailer that is registered to the Miami County Highway Department.

RQAW CLAIM
The Board received a claim from RQAW for $147,171.31. No action taken at this time.

MCEDA
Jim Tidd brought the deed to the land for the jail project. This deed reflects 23.480 acres.

BONDS FOR WITHDREW BIDS
A motion was made by Commissioner Boyer to keep the bond money from the bids of the two companies that withdrew from the jail project. The motion was 2nd by Commissioner Hawley and passed 2-0.

A motion to adjourn was made by Commissioner Boyer and 2nd by Commissioner Hawley. The motion passed 2-0.

Adjourned

MIAMI COUNTY BOARD OF COMMISSIONERS

_____________________________, CHAIRMAN
GARY HAWLEY

_____________________________, VICE CHAIRMAN
GREGORY DEEDS

_____________________________, MEMBER
C. CRAIG BOYER

ATTEST: ____________________, Auditor
Brenda Weaver