MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
MAY 21, 2006

Commissioner Hawley opened the weekly meeting of the Board of Commissioners.

SMOKING ORDINANCE
Mr. Wilson asked the Board if they had came to any decision about the No Smoking Ordinance. The Board has received a sample of a smoke free ordinance and a petition along with an independent survey of County residents that favor a No Smoking ordinance. Commissioner Hawley said the County Attorney is reviewing some sample Ordinances and will bring it to them for review when drafted. Commissioner Deeds said the process is slow because they are exploring different ways to address the issue. Commissioner Deeds said he feels it should be a State issue but since it is not at this time the County is ready to move forward. Mr. Wilson said he hopes not too many loopholes are in any Ordinance they pass. No action taken.

CIRCUIT COURT ROOM ROOF ISSUE
Commissioner Hawley said there is a leak in the Circuit Court Room. He called the company that holds the warranty to look at the roof. It was discovered that there is a spot on the exterior of the building that has cracks in the mortar that is responsible for part of the problem. Commissioner Hawley asked Wabash Valley Restoration to look at the problem and repair it. They have not reported back that the problem is resolved.

COMMISSARY FUND
The Board received the monthly commissary fund report from the Miami County Sheriff’s Department.

COMMUNITY CORRECTIONS GRANT
Angie Bever brought the contract for the Community Transition Funds to be signed by the Board. The amount to be received is $169,797 for the year. A motion to sign the contract was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

IDEM NOTICES
The Board received a notice of a 30 day period for public comment for Woodcrest Manufacture.
The Board received an IDEM request for approval of voidance for a confined feeding operation for Milton Ash.

HANDICAPPED PARKING IN COUNTY LOT
The Board was informed by Commissioner Hawley that the County has another employee that has limited walking requirements from her Doctor and there needs to be another handicapped parking spot for her to park. After some discussion the Board decided to place a sign on the spot south of the Commissioners spot in the County Parking Lot with Health Coordinator on it.

WABASH VALLEY RESTORATION/ANNEX BUILDING
The Board received bills for work done on the Annex building.
The first bill is for $450 for painting the lintels of the windows on the east side of the building, $18,590 for tuck pointing the east side, $3,975 for sealing and caulking the east side windows.
A motion to pay the claims for the work was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

MILEAGE QUESTION
Commissioner Boyer asked if anyone had brought before the Council the mileage rate. He said the Federal rate is 42 cents and we are paying 37 cents per mile. Commissioner Hawley said the Council would not address this issue until budget hearings.

CLAIMS
Commissioner Boyer moved to pay the claims but to hold the check for Waggoner, Irwin & Scheele. The motion was 2nd by Commissioner Deeds and passed 3-0.

MIAMI GO GRANT
Dave Quick brought the intent to apply for the 511 grant in the amount of $320,000. This grant is for 2008 budget year. A motion to sign the application was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

JOB STUDY
Commissioner Hawley asked the other Board members to read some of the job descriptions. He sees some issues with how they are written. They do not reflect the descriptions that were originally sent in by the Office employees.

PERU UTILITIES/ROGER MERRIMAN
Mr. Merriman asked the Board if they would attend a meeting on Thursday afternoon at 1:30 pm in the Utility Office. The purpose of this meeting is to discuss running fiber optic cable from the EMA office to the Court House and from the Fair Grounds area to the Court House. Mr. Merriman said there are Federal funds that perhaps Mike Peconga can secure through Homeland Security. The Board will try to attend and Mr. Merriman was asked to contact Mr. Peconga’s assistant to attend the meeting in Mr. Peconga’s absence.

FLORA ADDITION ISSUE
Bob Britton told the Board that there are still water issues coming from under ground springs in the Flora addition. He said he has lived there since 1957 and there was no issue until around 1971. The Board directed him to the County Surveyor. No action taken.

MINUTES
A motion was made by Commissioner Boyer to approve the minutes. The motion was 2nd by Commissioner Deeds and passed 3-0.

HIGHWAY ENGINEER
Ken Einselen brought a bid from Hoosier Pre-cast for a box beam for Bridge 85 on Lover’s Lane. A motion to accept the bid from Hoosier Pre-cast for $27,143 was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.
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Mr. Einselen brought his recommendation for striping the parking lot on 5th and Wabash. Commissioner Boyer moved to have Mr. Einselen move forward with marking the parking lot and allowing Community Corrections clients assist in the project. The motion was 2nd by Commissioner Deeds and passed 3-0.

Mr. Einselen reported on the meeting he attended in Fort Wayne for INDOT. The Board took no action.

Mr. Einselen gave the Board an update on the 550 East project. The closure won’t happen until next week.

HIGHWAY ISSUE
Sam Waltz and the Board discussed an issue over water on Old Stone Road. No action taken by the Board.

Mr. Waltz reported that they are starting dust control today.

Mr. Waltz and the Board discussed the process to fix some of the roads and the issues with funding.

COUNTY ATTORNEY/DAVID GRUND
Mr. Grund and the Board discussed the drafting of the Smoking Ordinance. Mr. Grund will complete the draft and bring it to the Board for review.

Mr. Grund and the Board discussed the Bond Council and whether they need to be present during all the jail project preliminary meetings. Mr. Grund will contact the Bond Council and let them decide the extent they need or want to be involved in these meetings.

The Board asked the Auditor to run a legal notice concerning the meetings for the jail project. This will avoid any question as to whether they are open meetings.

The Board and Mr. Grund discussed the offer by RQAW to review a RFP for a construction manager. The Board decided they would review one before they decide which direction they will be going on the project.

ADDITIONAL CAMERAS
The Board put the proposal for additional cameras on hold until all the work on the Court House and annex is completed. At this time they have no idea how they stand on the Funds in Cumulative Court House.

A motion to adjourn was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

THE MIAMI COUNTY COMMISSIONERS

________________________________, CHAIRMAN
GARY D. HAWLEY

________________________________, VICE CHAIRMAN
GREGORY DEEDS

_______________________________, MEMBER
C. CRAIG BOYER

ATTEST: _______________________, Auditor
Brenda Weaver