MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
MAY 7, 2007

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

PUBLIC HEALTH COORIDINATOR
Ken Scott introduced Trudy Reese to the Board. Mrs. Reese is the person he recommended to the Health Board for the position of Public Health Coordinator. Mrs. Reese was the Health Coordinator in Rush County. The Board was informed that her contract was amended to reflect the amount she is allowed to earn with the pension plan she is on. Mrs. Reese is a retired schoolteacher. A motion was made by Commissioner Deeds to approve the hiring of Mrs. Reese with the approval of the County Health Board. The motion was 2nd by Commissioner Boyer and passed 3-0.

Mrs. Reese will start work to day and the Health Board meets this evening.

EMA ISSUES
Mike Peconga received a letter regarding the GIS grant. He will receive a new contract because the County did not choose the lap top computers.

The Fire Department Grants time has lapsed and Mr. Peconga will re apply for the next round.

RQAW ARCHITECTURAL SERVICES
The Board received the contract between the Commissioners and RQAW for the Jail Project. A motion to sign the contract with RQAW was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

RQAW will be holding a meeting next week in the GAR room.

CONSTRUCTION MANAGER QUESTION
Harry Denham asked the Board if they had made a decision as to what direction they will be going, whether they will be hiring a Construction Manager or a Clerk of the Works for the Jail Project. The Board told Mr. Denham they had not decided which way they will go.

COUNTY ASSESSOR
Mrs. Gates told the Board she has found a person to fill the vacancy on the PTBOA Board. The person who has agreed to fill the vacancy is Jerry Deeds. A motion to approve Jerry Deeds appointment to the PTBOA Board was made by Commissioner Boyer. The motion was 2nd by Commissioner Hawley and passed 2-1(abstained). Commissioner Deeds abstained due to family ties.

Mrs. Gates told the Board that the form 11’s are out and the 45day time period will be up on May 26, 2007.

THIRD HOUSE SESSION
Mrs. Gates told the Board there will be a Third House session on May 12, 2007 at 9:30 am in the Court House. She encouraged everyone to attend and voice their concerns over what the Legislature has passed and how it will affect the Counties.

IT ISSUES
John Powell brought a quote from Koehlinger Security Technology for 4 cameras to cover the dead spots throughout the Court House. The cost is $5,975. Commissioner Deeds moved to take under advisement. The motion was 2nd by Commissioner Boyer and passed 3-0.

Mr. Powell gave a quote for replacement of the Treasurer and Auditors computers that have not been replaced. The cost to replace those computers is $5,721.17. A motion was made by Commissioner Deeds to have the Auditor look through their budget to see where things are financially in order to purchase the needed computers. The motion was 2nd by Commissioner Boyer and passed 3-0.

Mr. Powell also told the Board that the identification cards are not being adequately collected. When someone leaves they are not turning in their cards. Commissioner Boyer made a motion to have the Auditor send a memo to all departments addressing the turning in of ID cards prior to the final paycheck being issued. The payroll deputy will need to contact John Powell to have the cards deactivated when she receives them. The motion was 2nd by Commissioner Deeds and passed 3-0.

Mr. Powell also brought up the minutes on the web site. He said he gets lots of calls about them not being put up regularly. After some discussion a disclaimer and a notice that the minutes are in the Auditor’s office for anyone who wants to read them will be placed on the County web site.

HIGHWAY ISSUE
The Board received a memo from Ken Einselen concerning the installation of a pipe on County Road 55 East on County Road 675 East. The notice said they are ready to install the pipe. No action was taken.

Commissioner Boyer has an issue with the safety of 513 North. He said there are no speed signs and with the way the road dips there is a sight problem. The Board will ask Ken Einselen to look at the road and bring back a recommendation as to signage.



ANNEX BUILDING
The Board received an estimate from Wabash Valley Restoration last week and was told that the gutter is broken. This is where the moisture is coming into the building. Commissioner Boyer moved to have Commissioner Hawley find someone to replace or fix the guttering on the annex building. The motion was 2nd by Commissioner Deeds and passed 3-0.

The Board discussed the entryway on the roof of the annex. It is in bad shape and needs repairs. Commissioner Hawley will ask for an estimate to fix the bricks.

The Board received estimates to do all the windows on the east side of the Annex building in the amount of $3,975. The Board also received an estimate for $1,385 to replace some mortar and bricks above the sally port. A motion was made by Commissioner Boyer to do all the items needed and look at the front entrance. The motion was 2nd by Commissioner Deeds and passed 3-0.

SIEMANS PARTIAL SERVICE AGREEMENT
The Board received a partial service agreement with Sieman’s. Commissioner Hawley spoke with Mr. Ahford from Sieman’s a couple of weeks ago and the company is requesting this for their services. We have an agreement to purchase parts but no contract for services. Due to this we are last in line if a call is made for service from them. The Board would like Mr. Bowman, our service man, to look at the contract prior to them signing it.

LEGAL ISSUES/COUNTY ATTORNEY
David Grund was informed that the Board signed the contract with RQAW. Mr. Grund said he had no problem with the contract. The Board also told him Trudy Reese, the new Health Coordinator, was brought to them. The Board asked if they should wait to sign the contract with Mrs. Reese until after the Health Board approves her hiring. Mr. Grund said it would be best to wait until the Board approves her hiring.

CLAIMS
Commissioner Deeds moved to approve the claims. The motion was 2nd by Commissioner Boyer and passed 3-0.

DOG POUND ISSUES
A citizen was here complaining about the Animal Control Officer’s personal pets running loose. She was here on March 7, 2007 and there is still the same problem. Questions were asked by her concerning the pole barn he is housing dogs in and how many personal dogs he has to have before he has to acquire a license.
She said the dogs bark all the time and when he burns it catches fire to some of her fencerow and it has burnt her fence post.
The Board advised her to call the Fire Department if there is illegal burning and her issue with the variance and his personal dogs is a Planning and Zoning issue. The Board only has jurisdiction over the Dog Pound. Commissioner Deeds moved to have Darrell Wooten inspect the site and report back with his findings to the Board. The motion was 2nd by Commissioner Hawley and passed 2-0. Commissioner Boyer was absent for this vote.

CENTENNIAL BILL
The Board and the Sheriff discussed the Centennial bill. After some discussion it was brought to the Board’s attention that the Matron is working with Centennial and the bill is still not correct.
The Board will hold this until next week.

MAXIMUS
Commissioner Deeds moved to accept option one with Maximus. The motion was 2nd by Commissioner Boyer and passed 3-0.

JAIL PROJECT
The Board discussed the construction manager verses the clerk of the works. No decision made.

A motion was made to adjourn by Commissioner Deeds. The motion was 2nd by Commissioner Boyer. The motion passed 3-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

___________________________, Chairman
Gary D. Hawley

___________________________, Vice Chairman
Gregory Deeds

___________________________, Member
C. Craig Boyer

Attest: _____________________, Auditor
Brenda Weaver