MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
APRIL 23, 2007
765-472-3901

Chairman Hawley called the weekly meeting of the Board to order. It is noted that Commissioner Boyer is absent due to a death in his family.

ASSESSOR REQUEST
Nancy Gates and John Powell discussed the computers in the Assessor’s Office. They are running slowly due to the overload of data. The request is to replace 8 machines at a cost of $6,321.46. Mr. Powell said this is giving the County a free Vista upgrade.

A motion to support the Assessor in purchasing the equipment (from Reassessment) was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0.

RECORDER REQUEST
John Powell requested a counter machine for the Recorder’s office that costs $545. This is to come out of the redaction fund. A motion to allow was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0.

Mr. Powell said there are other stations that need upgraded in the Treasurer and Auditor’s Offices. The office holders will check their budgets to see if they can find some funding.

EMA REQUEST
Mike Peconga asked the Board to give him permission to sign up for a grant. After some discussion a motion was made by Commissioner Deeds to allow Mr. Peconga to apply for the grant and to do all the paper work necessary. The motion was 2nd by Commissioner Hawley and passed 2-0. There is not an award date at this time.

Mr. Peconga also said he will be bringing 3 sealed bids for old cars he is planning to sell to the Board for review. No further action taken.

SECURITY QUESTIONS
The Recorder and several Court House employees were in attendance for this portion of the meeting. The Recorder told the Board that she does not want to make trouble but she feels they need to do something after the incident in the 2nd floor restroom Friday. (A citizen opened the ladies restroom door and said some rude remarks to her.) She also stated she was terrified. Gary Payne asked the Board what they are going to do to make this a more secure work place for his wife and other employees. Commissioner Hawley asked where is the breech in security? The Board has installed cameras; which caught the incident. The person who opened the door was identified and spoken with by the Sheriff’s Deputy that was Court House Security that day.
Commissioner Deeds said the camera system and a Deputy on duty when Court is in session plus all the locks on all the doors have been changed. It was noted that both Commissioners had viewed the film. The statement was made that when the old jail is vacated the Board is looking at moving some of the offices into it once it could be remodeled. Nothing is official at this point, but this is one of the future projects the Board is considering. As far as the Court House, it is a public building and they cannot escort every person throughout the building. Mrs. Payne said a Councilman had made the comment that the women should go to the rest room on the “buddy system” and she feels that is not appropriate. The Board has no answer for that or anything else at this time. They thanked those in attendance and said they would move on with other business.

Karen Large asked if the Sheriff’s Department is monitoring the cameras. The Board said they have a live feed but they do not set and watch the screen all day long.

MIAMIGO YMCA
David Quick brought a grant application to the Board for signing. This grant is to purchase a modified van next year. The current van they intend to replace has 128,000 miles on it. The cost will be $39,500. A motion to allow Mr. Quick to apply for the grant was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0.

HIGHWAY ISSUE
Robert Feller brought a problem with 1400 South to the Board. He stated that the road is deteriorated and that the gravel that was put on the road to fill the holes does not last. He lives at 3564- 1400 South. The Board will bring this to the Highway Supervisor’s attention.

Ken Einselen brought information on the County Road 550 East project. This is construction activity information and no action was taken.

Mr. Einselen brought some information to the Board on the parking lot at the corner of Wabash and 5th Streets. He had a drawing that showed the lines for parking at an angle. There was some discussion as to whether it is sufficient enough area for 10 or 12 parking spots. The Board will be back in two weeks and they asked Mr. Einselen to complete his evaluation of the area and they will act upon it at that time.

TORT CLAIM/TOBY SEILER
The Board received the Tort Claim from Toby Seiler. The Board gave it to the County Attorney to forward to our Insurance Company.

MINUTES
A motion to approve the minutes was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0.

ANNEX BUILDING REPAIRS
The Board received a quote from Wabash Valley Restoration for tuck-pointing the east wall and the chimney of the Annex Building. The quote is for $18,590. This is to replace 35% to 40% of the joints. A motion was made by Commissioner Deeds to do this job and for it to be paid out of the Cumulative Court House Fund. The motion was 2nd by Commissioner Hawley and passed 2-0.
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4-23-07

TRUSTEE ISSUE
The Board received notice from the Deer Creek Trustee that the Board needed to file in writing their reasons for denying an appeal. The Board agreed that the reason would be noted in the minutes and that would be official. No further action taken.

DEFERRED COMP AGREEMENT
David Grund received the State Program for Deferred Comp. He requests the Auditor send him the break down on those who are on this and other programs the County is using.

COUNTY HEALTH NURSE
The Board was introduced to Michele Siegfred. She will be the new County Health Nurse upon approval of the County Health Board.

CLAIMS
A motion was made by Commissioner Deeds to approve the claims. The motion was 2nd by Commissioner Hawley and passed 2-0.

COURT HOUSE ISSUES
Commissioner Hawley told the Board that Mr. Bowman has looked at the renovations of the 2nd floor women’s and the 3rd floor men’s rest rooms in the Court House.

The Board received a claim from Williams Painting for painting the hallways in the Court House. The Board has not done a walk thorough but a motion was made by Commissioner Deeds to process the claim. The motion was 2nd by Commissioner Hawley and passed 2-0.

IDEM
The Board received a letter from IDEM for a confined feeding operation and a manure management plan for Eldon Overman Farm.

STRUCTURPOINTE
The Board received a description from Structurpointe on the Business 31 South Project. The Board will review the information.

ROLL OFF BOXES USED AS DUMPSTER
The Board received a claim from Recycling Roll Off Boxes. The cost to use one of these boxes as a dumpster to clean out the 4th floor was $379. A motion was made by Commissioner Deeds to pay the claim. The motion was 2nd by Commissioner Hawley and passed 2-0.

A motion to adjourn was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0.


THE MIAMI COUNTY BOARD OF COMMISSIONERS

________________________________, CHAIRMAN
Gary Hawley

________________________________, VICE CHAIRMAN
Gregory Deeds

________________________________, MEMBER
C. Craig Boyer

Attest: _________________________, Auditor
Brenda Weaver