BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
APRIL 16, 2007

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

IT ISSUES
Mike Peconga, Jim Comerford and John Powell discussed the sub grant from Homeland Security. Commissioner Deeds made a motion to allow Commissioner Hawley to sign the sub grant from Homeland Security for $17,902.00. The motion was 2nd by Commissioner Boyer and passed 3-0.

John Powell informed the Board that on Thursday he will attend a meeting to discuss the T1 lines and the switches needed to be put in place. Commissioner Hawley said he has a couple of issues he questions. He said 5 years is a long time for technology and he questions the life expectancy of these switches. Mr. Powell said they are programmable and should not be a problem. Jim Comerford said he has a fiber contract due in either May or June and he can save some money if EMA has the lines. It will allow him to back out of his current situation. Currently the Sheriff Department, Probation and EMA have the technology capabilities needed.

After some discussion about funding, a motion was made by Commissioner Deeds to have Mr. Powell check with 9-1-1 and Probation to check for funding to defray the cost and for the remainder to be taken from Cumulative Court House. The motion was 2nd by Commissioner Deeds and passed 3-0.

Commissioner Boyer moved to proceed in getting a line moved across the street so a line can be dropped in when the need is there. The motion is 2nd by Commissioner Deeds and passed 3-0.

RECORDER ISSUE
Sherry Payne and John Powell told the Board they have a small request. Mrs. Payne said the redaction process is moving along well. This is the procedure to remove social security numbers from all documents. The statutory date for removal is July 1, 2007 but the Recorder will have Miami County compliant on May 1, 2007.

Mrs. Payne said the issue she has is with a 5 and a half year old server. Mr. Powell suggested replacement of computers. There is a new computer in Mr. Powell’s office that she can upgrade to use but she needs to purchase a new server. The cost for the purchase is $3,104.57. The purchase will be made from the redaction fund. It was noted that this is a rack server and the Recorder will purchase the rack. A motion to allow the Recorder to move ahead was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

COUNTY ATTORNEY
David Grund told the Board that he has reviewed the District 3 Mutual Aid Agreement. Mr. Grund said he has no problem with this document. Mr. Grund signed his portion of this agreement. A motion was made by Commissioner Deeds to allow Commissioner Hawley to sign the document on behalf of the Board. The motion was 2nd by Commissioner Boyer and passed 3-0.
The Board discussed a meeting with Umbaugh and RQAW. It was recommended by Umbaugh & Assoc. to include a bond council in this next meeting. The Board directed David Grund to contact Ice Miller to arrange a bond council to attend.

MINUTES
A motion to approve the minutes was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

PAYROLL
A motion was made by Commissioner Boyer to approve payroll. The motion was 2nd by Commissioner Deeds and passed 3-0.

EMA MUTUAL AID AGREEMENT
Mike Peconga and the Board discussed the Mutual Aid Agreement with surrounding counties. Mr. Peconga also told the Board that there will be a meeting at the Old Fire Station on April 19, 2007.

SKILLMAN
Skillman’s representative was present for this meeting. He encouraged the Board to decide early if they were going to use a construction manager for the jail project. He stated that it helps to evaluate costs and eliminates change orders. The Board made no decision.

HIGHWAY BIDS OPENED AND AWARDED
The Board opened and awarded the following bids.
Bit-Mat Products
Marathon Petroleum Company, LLC
SEM Materials
E & B Paving
Gaunt & Son Asphalt
Phend & Brown Inc.
The Highway Department has the break down of the bid amounts. A motion was made by Commissioner Boyer to accept Sam Waltz recommendation on awarding the bids. The motion was 2nd by Commissioner Deeds and passed 3-0.

The Board and Mr. Waltz discussed the trails by Converse. Commissioner Deeds said he has contacted the consultant about the Counties position to advise them the Board of Commissioners need to be kept abreast of the situation.

The Board and Mr. Waltz discussed some areas that need attention. Mr. Waltz explained the funding issues he is facing and how some of his planned projects will have to be put on hold due to lack of funds.

Commissioner Hawley informed Mr. Waltz and the Board that the County needs to establish some Standard Operating Procedures concerning killed animals on road ways. The Board discussed the possibility of establishing a composting site on a County right of way area. Commissioner Deeds moved to ask Ken Scott research the use of composting dead deer and possibly other animals killed on our roads. Commissioner Deeds said he saw a program on it and it seems to be a very effective method of disposal. The motion was 2nd by Commissioner Boyer and passed 3-0.

COMMISSIONERS SALE
The Board agreed that they need to have a Commissioners sale as soon as possible to get some properties back on the tax rolls.

CERTIFICATE OF INSURANCE
The Board received a certificate of insurance from Craig A. Smith & Associates, Inc. The Board took no action.

FIRST FARMERS
The Board received an invitation from First Farmers to attend an open house on April 27, 2007. The Board members will try to attend.

IDEM NOTICE
The Board received a notice from IDEM approving changes CFO. This is concerning Don and Ed Wilson for the Wilson Family Farms Inc.

INDOT NOTICE
The Board received a notice of new contacts from the Fort Wayne District of IDEM.

JAIL REPORT
Sheriff Roland gave the Board his weekly jail maintenance and repair report.

The Sheriff and the Board discussed a leak in the basement of the jail. This is an on going issue and Commissioner Deeds suggested that an architect look at it when the Board discusses what to do with the current building.

CENTENNIAL BILL
The Board received a bill from Centennial Wireless. Commissioner Hawley said the bill was incorrect and the Commissioners plan will be reviewed and some refunds will be sent to the County. Centennial was using the wrong plan to figure the County’s cost.

Commissioner Deeds moved to adjourn. The motion was 2nd by Commissioner Boyer and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

______________________________, Chairman
Gary D. Hawley

_____________________________, Vice Chairman
Gregory Deeds

_____________________________, Member
C. Craig Boyer

Attest: _______________________, Auditor
Brenda Weaver