MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
APRIL 9, 2007

Commissioner Hawley called the meeting to order.

YMCA/MIAMIGO
Dave Quick brought the March report to the Board for review and a request for a draw from the 1st quarter’s grant. A motion was made by Commissioner Deeds to sign the request. The motion was 2nd by Commissioner Boyer and passed 3-0. Commissioner Hawley signed the request for the funds.

EMA
Mike Peconga brought a draft of the State’s Snow Emergency plan. Mr. Peconga told the Board the State wants uniform levels throughout the State. The Board and Mr. Peconga discussed the pros and cons of the State’s determinations as to what are emergency personnel and other issues. No decision was made nor a vote taken on this issue. It was purely for review and discussion.

COUNTY ATTORNEY/FOOD ORDINANCE
David Grund brought the draft of the Food Ordinance. After some discussion Mr. Grund was directed by the Board to amend the Ordinance and make the corrections to the dates for signing.

PERU UTILITIES
Roger Merriman stopped in to say hello. The Board told Mr. Merriman that they have some business to discuss with him at a later time.

INSURANCE
Saine Sommers Insurance sent a claim for building insurance to the Board for review and processing. The cost is $10,017 for 6 months coverage. A motion was made by Commissioner Deeds to pay the claim. The motion was 2nd by Commissioner Boyer and passed 3-0.

SRI NOTICE
The Board reviewed an SRI notice about the tax sale. This notice needs to be reviewed by the Treasurer and signed by the Auditor and Treasurer before it is brought before the Board for approval.

HIGHWAY ISSUE
The Board reviewed a letter from Ken Einselen to Mr. Alan Hunt about a road closure. No action taken.

CLAIMS
A motion to approve the claims was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

MINUTES
A motion to approve the minutes was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

HIGHWAY ISSUE
The Board received a recommendation from Ken Einselen, the County Highway Engineer, concerning the issue brought up by Mike Eikenberry. The recommendations were sent to Mr. Eikenberry and the Board took no action.

MAIL ISSUE
The Court House was notified last week that the pick up policy at the Court House and Annex mail boxes will be changed to 3:30. The post office is making some personnel and process changes.
Commissioner Hawley said he spoke with the post office about this issue but nothing was resolved. The local Post Office makes that decision and it is supported by the Indianapolis office.

DNR HISTORICAL SURVEY
The Board received a notice that our County Court House is not listed as a Historical Site. After some discussion it was decided that the building would be 100 years old on October 7, 2008. The Board will contact the DNR for discussion about making our Court House a Historical site with some kind of a dedication service on the centennial anniversary.

IT
John Powell reported on information he received from his conference. No action taken.

The Board and Mr. Powell discussed the IT departments move to the Annex building and the painting being done in the Public Defender’s office. Mr. Powell is moving that office to another space until the painting is finished.

PROBATION
Susan Rice asked permission for a new employee to receive a key for the Annex building. The Board approved the request and forwarded her to EMA for processing that request.

SAINE SOMMERS INSURANCE/LIABILITY INSURANCE
MACHINERY COVERAGE
The Board received the coverage of the boilers and liability that excludes terrorism coverage. A motion to sign the coverage excluding terrorism was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

The Board received a bill for the machinery and boiler policy for the Court House and Annex. A motion to approve to process this claim was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer. The motion passed 3-0.



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4-9-07

HIGHWAY BIDS
After the Board learned there was a problem with some of the process for the highway bids, Commissioner Boyer moved to open the bids in one week. The motion was withdrawn after some discussion.

It is noted that one vendor was not sent a personal letter due to an over site. The company had changed it’s name and was not added to the list of bidders. This company has bid for years and the Highway Department would like to maintain their relationship with this company. Commissioner Deeds read the legal notice and said the last clause lets the Board of Commissioners change the process to accommodate this issue. Commissioner Boyer moved to reinstate his motion to set back one week to open and award the bids. (This would be 4-16-07) The motion was 2nd by Commissioner Deeds and passed 3-0.

Virginia Bennett introduced Janice Clemons to the Board. Mrs. Clemons will be replacing Ms. Bennett when she retires. The Board and the Highway Department Supervisor discussed having another computer placed in the office at the Highway Department. The IT department will be instructed to contact them and find a solution to that issue.

Commissioner Boyer moved to adjourn. The motion was 2nd by Commissioner Deeds and passed 3-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_______________________________, CHAIRMAN
GARY D. HAWLEY

_______________________________, VICE CHAIRMAN
GREGORY DEEDS

_______________________________, MEMBER
C. CRAIG BOYER

ATTEST: _____________________, Auditor
Brenda Weaver