BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
APRIL 2, 2007

Chairman Hawley called the Miami County Board of Commissioners meeting to order.

NATIONAL DAY OF PRAYER
A lady asked permission to observe the National Day of Prayer on the steps of the Court House. The lady represents Aglow. A motion to allow the observance on the Court House steps was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer. The motion passed 3-0.

PAYROLL
A motion to approve the payroll was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

MINUTES
A motion was made by Commissioner Deeds to approve the minutes. The motion was 2nd by Commissioner Boyer and passed 3-0.

CENSUS SURVEY
The Board received a survey from the Census Bureau that was forwarded to the Auditor for processing.

PAW PAW PIKE ISSUE
The Board received a letter from Mark Eikenberry for a drainage problem on East Paw Paw Pike. The Board reviewed the pictures and forwarded the information to the Highway Department.

INFORMATION RECEIVED BY THE BOARD FOR REVIEW
The Board received information from IMPAC on a mail handling system.

The Board received brochures from APEX benefit group. This packet has a letter of recommendation from the AIC.

No action was taken on these items.

ARCHITECT DISCUSSION AND SELECTION
Commissioner Deeds explained to those in attendance that last Monday afternoon the Board interviewed 3 Architectural Firms. Each presented their companies information and their ideas of how they could benefit Miami County if they were hired for the Jail Project. The 3 firms that were interviewed were ShenkleShultz, DLZ and RQAW.

Commissioner Hawley said all have Indiana offices and each brought a different approach. Any of the 3 could do the job the Board is requesting. Commissioner Deeds said one stood out to him and he is ready to move forward with his recommendation. Commissioner Boyer said the Board will benefit from all the presentations in the negotiation process with a company. Commissioner Boyer moved to negotiate a contract with RQAW for the Jail Project. The motion was 2nd by Commissioner Deeds and passed 3-0. Commissioner Hawley said he was very pleased with the presentations. He has personally met with each company and on any given project any could handle it. Commissioner Deeds interjected that just the Jail Project will be in this contract and there are plans for a renovation of the current Jail for other uses at a later date.

Commissioner Hawley called for a vote. The motion passed 3-0 to enter negotiations with RQAW on the Miami County Jail Project.

GREAT WEST (State’s Deferred Comp. program)
Jeff Kochmyer gave an overview of the plan for the Board. The Board was given the latest State Resolution to review and adopt. Mr. Kochmyer asked permission to reserve a room for a half day and to hold group meetings and/or meet with departments that cannot get away from their areas. Commissioner Deeds moved to allow Mr. Kochmyer to set up a meeting time and to ask permission of each Department if he needs to go into their areas. There was no 2nd nor vote, but the Board agreed to allow Mr. Kochmyer to set up the meetings.

A motion was made to have David Grund review the new Resolution on Public Employment Deferred Comp. The motion was 2nd by Commissioner Boyer and passed 3-0.

SHIEL SEXTON
Joe Shanahan and Drew Morgan gave a presentation to the Board concerning the cost of a Construction Manager and a General Manager of a project. The Board made no decision.

HIGHWAY ISSUES
Sam Waltz and the Board discussed the Business 31 project funding. It was noted that the Major Moves money cannot be used for the Engineering of the project. Mr. Waltz will move LR&S funding and replace the line with Major Moves money in order to do the project. Mr. Waltz said this is just a paper shuffle to accommodate the State requirements.

Mr. Waltz had the transfers for advertising prepared for the Auditor. A motion to advertise the transfers was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

POSITION AT HIGHWAY
Sam Waltz gave the Board 3 applications for a position that is becoming available at the Denver Garage. Mr. Waltz recommended a Mr. Butcher. Commissioner Boyer moved to accept Mr. Waltz recommendation. The motion was 2nd by Commissioner Deeds and passed 3-0.


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4-2-07

RETIREMENT AT HIGHWAY
Mr. Waltz invited the Commissioners to come to the Highway Department on the 5th at 1:00 pm to celebrate the retirement of Warren Hardwick.

BRIDGE #28
The Board discussed some funding issues with the Highway Engineer about the Bridge #28 Project. It was acknowledged that the engineering would be done in 2008 and the project would be budgeted in 2009.

FINANCIAL STATEMENT FOR 2006
A motion was made by Commissioner Boyer to approve for publication the 2006 Financial Statement. The motion was 2nd by Commissioner Deeds and passed 3-0.

COUNTY ATTORNEY ISSUES
David Grund brought the compliance review guidelines from MCEDA. After some discussion on different points the Board directed Mr. Grund to speak with Jeff Price about some of the questions he has in the document.

A motion to adjourn was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_______________________________, CHAIRMAN
GARY D. HAWLEY

_______________________________, VICE CHAIRMAN
GREGORY DEEDS

_______________________________, MEMBER
C. CRAIG BOYER

ATTEST: ______________________, Auditor
Brenda Weaver