MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
MARCH 26, 2007

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

CUMULATIVE BRIDGE FUND
County Engineer Ken Einselen told the Board that he received a report from the Auditor’s Office showing there are funds in Cumulative Bridge Fund for Bridge #28. He said he believed it would be enough to start the project. It was noted by Mr. Einselen that it would not be enough to complete the project.

IDEM NOTIFICATION
The Board received a notice from the Indiana Department of Environmental Management for a permit application for a wastewater treatment plant for the Town of Bunker Hill. No action taken.

NOTICE FROM GRAHAM FORD
The Board received a recall notice from Graham Ford for an automobile that is in the possession of the Sheriff. The notice will be forwarded to Sheriff Roland to take any actions necessary.

STATE SURPLUS
The Board received a notice of surplus property from the State of Indiana for a Big Joe Fork lift from the Indiana School for the Blind. The Board said they had no interest in this equipment.

PROBATION DEPARTMENT
Susan Rice informed the Board that the heat in the Probation Department waiting room is not working.

MCEDA
Christy Householder brought the recommendation of MCEDA for the new jail project site. The Board took no action.

Mrs. Householder also brought the recommended process and meeting schedule for the City and County abatement committees. A motion was made by Commissioner Deeds to take this under advisement and let the County Attorney, David Grund review the process. The motion was 2nd by Commissioner Boyer and passed 3-0.

YMCA MIAMIGO
David Quick received a letter from the State de obligating some funds. The Y bus program was not able to use all the available funds so they will be redirected for other use. Commissioner Deeds moved to sign the de obligation document. The motion was 2nd by Commissioner Boyer and passed 3-0.

DRAINAGE ISSUE
Steve McCauliffe brought a resident that has a flooding issue on their property. After some review of the situation and looking at the GIS map, the Board said they would have the County Highway Department look at the side ditch to see if there is anything they can do, but the Board said it appears to be a problem the resident will have to deal with.

PLAN COMMISSION
The Board and Darrell Wooten discussed the proper way to cover this gas usage. The Board will approve the reimbursement for the gas he has paid for when he turns the receipts in with a claim to the Auditor’s Office. Commissioner Hawley said he would meet with Mr. Wooten one day this week and get him a credit card from McClures to cover his gas use. Mr. Wooten drives a truck that was purchased by the County for his work. It was noted that the mileage in his budget would be used for his seasonal extra help.

The Board and Mr. Wooten discussed some properties around the County that he is trying to address and get cleaned up.

COUNTY ATTORNEY
David Grund told the Board that he has nothing new this week. He is still looking at the retail food establishment Ordinance.

CLAIMS
A motion was made by Commissioner Boyer to pay the claims excluding claim number 007823 for $143.56. The motion was 2nd by Commissioner Deeds. The motion passed 3-0.

MINUTES
A motion was made to approve the minutes with a correction of a date of the EMA exercise. The motion was 2nd by Commissioner Boyer and passed 2-0. Commissioner Hawley abstained because he was on vacation for that meeting.

PUBLIC DEFENDER PER DIEM
Bryan Michaud asked the Board where they would like the Public Defender Board per diem paid from this year. The Board instructed him to take it from the Public Defender Supplemental Fund this year and put it in the budget next year.

IT ISSUE
John Powell informed the Board that he had been told that all e mails have to be kept for a period of time. After much discussion by Mr. Powell it was decided to let David Grund review the information he has received on the matter.

CLERK OF THE COURTS/GENEALOGY
Ms. McCrae introduced Utah Genealogy Society archivist Mr. Galbreath to the Board. He needs a space to microfilm the old marriages. His machine requires a 9-foot height. Commissioner Hawley accompanied the Clerk and Mr. Galbreath to the 4th floor to locate a suitable area for the project.


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3-26-07

EMA
Mike Peconga informed the Board that FEMA is coming Thursday to work on the snow days. Mr. Peconga informed the Board that the Sheriff nor 9-1-1 could get reimbursement because they are not directly involved in snow removal.

The Board and Mr. Peconga also discussed the definition of Snow Emergency and how the State is looking at Standardizing the policy and definition.

EMA received a request from the United States Postal Service concerning the County guidelines are for issuing a snow emergency. No action was taken.

COMMISSIONERS SALE
Commissioner Boyer moved that the Auditor ask SRI to begin the process for a Commissioners Sale. People who are interested in some properties that the Board feels should be in a Commissioners Sale have approached the Board. The motion was 2nd by Commissioner Deeds and passed 2-0. Commissioner Hawley was absent for this vote.

SHERIFF ROLAND
Sheriff Roland brought a letter from Joey Keubesh to the Board. He and the Board discussed the dead animal issue on roadways and it was agreed that the Sheriff has nothing to do with them. The deer in question was on Ms. Keubesh’s property.

IT ISSUE
John Powell told the Board he had discovered that the server in the computer room that belongs to the State can not be left unattended while the workers are there. The Board instructed him to either use flex time or schedule comp time for either him or John Evans to cover that time needed to do the project.

HIGHWAY ISSUES
Sam Waltz said he has scheduled the replacement of guard rails on the Maconaquah Road for next week. The school system will be on spring break and no buses will be running.

Commissioner Deeds brought to Mr. Waltz attention that some stone and grading will be needed in West City Addition alleys. Mr. Waltz said he would contact the City because they usually help take care of that area.

700 EAST ISSUE
Mr. Waltz told the Board that he has the cost of aggregate for the repair of 700 East. This will be taking up some of his summer programs funding.

A motion to adjourn was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_______________________________________, CHAIRMAN
Gary D. Hawley

_______________________________________, VICE CHAIRMAN
Gregory Deeds

__________________________________________, Member
C. Craig Boyer

Attest: ____________________________________, Auditor
Brenda Weaver