MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
MARCH 5, 2007

Commissioner Hawley opened the weekly meeting of the Board of Commissioners.

MAXIMUS AGREEMENT
The Board reviewed a proposed agreement with Maximus for a 3-year contract. The letter of recommendation was sent by the AIC. No decision was made. The Board wants to see the current contract before they act upon a multi year contract.

COUNTY ATTORNEY
County Attorney David Grund informed the Board that a letter had been sent to a vendor addressing an issue.
Mr. Grund is also working with Umbaugh & Associates on the Attorney qualifications for the jail project funding.
The Board and Mr. Grund discussed his progress on finding out whether a referendum in 2008 would be allowed for the Tobacco Ordinance/non smoking Ordinance.

ROTUNDA PAINTING AND COURT HOUSE 2ND AND 3RD FLOORS
The Board discussed the painting of the interior of the Court House. After some discussion the Board decided to wait until the rotunda work is underway before they award any further contracts.

VICTIMS ADVOCATE REQUEST
Brenda Kercher asked the Board for permission to plant a tree on the Court House lawn for Victims week. The observation is the week of April 22 through 28, 2007. The Board and Mrs. Kersher discussed the type of tree she would plant and advised her to contact Indiana Underground Plant Protection Service before she digs to plant a tree. Mrs. Kersher said they would use the tree in a ceremony every year from here on out by placing ribbons or other decorations on it each year for that week. A motion was made by Commissioner Deeds to allow the Victims Advocate to plant a tree on the Court Street side of the Court House. The motion was 2nd by Commissioner Boyer and passed 3-0.

TECHNOLOGY UPDATE
John Powell told the Board that the camera system is in operation and explained what areas are covered. He told the Board of the future use for the system and the plans for use in the Probation Department.

EMA
Mike Peconga told the Board that a test of the sirens would take place at 10:45 am and 7:20 pm. this coming Wednesday.

The Board told Mr. Peconga that the painters would need an identification card to enter the building after hours this week to paint the rotunda ceiling.

SHIEL SEXTON
Drew Morgan and Joe Shanahan gave a presentation to the Board of their services for jail projects. Mr. Shanahan was the construction manager on the Montgomery County jail project. The Board discussed many issues concerning different options they have. No decision was made. The Board thanked them for their presentation and asked them to bring them information concerning the Montgomery County jail project for the Board to review.

LETTER OF RETIREMENT
Terry Merrix letter of retirement from the Miami County Sheriff’s Department was given to the Board.

MINUTES
A motion to approve the minutes was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

PAYROLL
A motion to approve payroll was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

HIGHWAY ISSUES
Sam Waltz reported to the Board that the Highway Department has been placing high water signs around the County in various locations.

Mr. Waltz also told the Board he has received 60 applications for the position being vacated by Virginia Bennett’s retirement.

Mr. Waltz said the department is trying out a boom arm brush tractor mower today.

US 31 PROJECT
Commissioner Deeds moved to tell Structure Pointe to continue with the Business 31 Project. The motion was 2nd by Commissioner Boyer and passed 3-0.

Sam Waltz asked the Board if they could get a schedule for the claims for that project so he may schedule other projects within his budget.

CLERK OF THE COURTS
Trudy McCrae asked permission to purchase a bigger shredder for the 3rd floor because they are shredding case files that are 1inch thick. Commissioner Hawley explained that the container the shredded paper falls into has to be dumped frequently but said she will have to do the same with a new machine because the bags are the same. The Clerk was instructed to speak with John Powell to work on this issue.




Page 3
3-5-07

LATE FEE ORDINANCE
The Clerk brought to the Board the Ordinance they passed concerning late fees. Ms. McCrae informed the Board that it was brought to her attention that the Courts have to pass a local rule before an Ordinance can be acted upon. The Board of Commissioners decided to do nothing until the Court acts. If they need to amend or resend the Ordinance at that time they will.

TITLES TO VEHICLES TO BE TRADED IN BY THE SHERIFF
A motion to allow Commissioner Hawley to sign the titles was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

RECORDER
Sherry Payne informed the Board the back microfilming needs to resume. The Board had previously approved the back microfilming so they agreed for her to move forward but they did not vote.

Mrs. Payne also asked the Board to hold the trophy that the County won for Relay for Life in 2005. This is a traveling trophy. Mrs. Payne said once again the County will partner with the City of Peru and Peru Utilities.

Ms. Payne also told the Board she still has had no contact with First Farmers concerning the use of a vault for microfilm. The Board instructed her to call Steve Shrock at the Bank because he has been working on a solution to her problem.

US DENTAL CARE
The Board received information concerning some health benefits that will be forwarded to the Insurance Committee.

MASTER CARD ISSUE
The Board reviewed a bill from Master Card that was issued through First Farmers Bank. Commissioner Boyer will speak to someone at the bank in order to clear up some billing issues.

ORDINANCE FOR THE HEALTH ENVIRONMENTALIST
The Board reviewed the corrections and amendments to the Ordinance to reduce the fee for hooking up to an existing septic system from $50 to $25. A motion to sign the Ordinance with the corrections and amendments was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

REPORT ON THE ECONOMIC DEVELOPMENT STRATEGY
Commissioner Hawley reported to the Board that the 7 strategies were accomplished by March 1, 2007. This strategy will be presented to the town Boards in the smaller towns in the County.

VACCINE ORDINANCE FOR CHILDREN ON HOOSIER HEALTH WISE INSURANCE
The Board received a request from the Health Department to adopt the change in vaccinations and to charge $125 for Gardisill injections. The Board of Commissioners felt the Health Board should be requesting this Ordinance. Commissioner Hawley would like to see a different process and more description in order to request adopting an Ordinance. The Board will discuss this with the Health Board this evening at their meeting.

BUSINESS 31 PROJECT
Ken Einselen informed the Board that he contacted Zack Wolfe by voicemail to continue with the Business 31 Project.

A motion to adjourn was made by Commissioner Deeds.
The motion was 2nd by Commissioner Boyer and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

__________________________________, CHAIRMAN
GARY D. HAWLEY

__________________________________, VICE CHAIRMAN
GREGORY DEEDS

___________________________________, MEMBER
C. CRAIG BOYER

ATTEST: ___________________________, Auditor
Brenda Weaver