MIAMI COUNTY COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
FEBRUARY 12, 2007
Commissioner Hawley opened the meeting of the Miami County Board of
Commissioners.
KI FURNITURE INTRODUCTION
Brigette Shirley introduced herself to the Board. Her company had contacted
Commissioner Hawley with regards to the County Jail project and they asked if
they could give a presentation of the industrial furniture as well as office
furniture they manufacture. Ms. Shirley left a packet of information for the
Board to review.
PAT PORTIUS/CONSTRUCTIONS MANAGEMENT REPRESENTATIVE
Mr. Portius said he just wanted to stop by and let the Board know he is
interested in provided services for the County. His firm prides itself on
finishing jobs on a time line and has the fewest change orders. He said he can
provide several levels of service management. Commissioner Boyer asked if the
County has a choice of construction managers from their company. Mr. Portius
said they have the choice.
CLERK’S REQUEST
The Board received a request from the Election Board to use the GAR room for
elections. A motion to sign the request was made by Commissioner Deeds. The
motion was 2nd by Commissioner Boyer and passed 3-0.
IDEM NOTICE
The Board received an air compliance notice from IDEM concerning the Animal
Control incinerator they have ordered. Commissioner Hawley had a verbal approval
before the County placed the order for the incinerator.
CENTENNIAL WIRELESS
The Board received a letter thanking them for choosing centennial for their cell
phone service.
LETTER FROM THE CENSUS BUREAU
The Board received a letter from the US Census Bureau requesting street
addresses and any changes in County Government. The Board appointed Commissioner
Deeds as the contact person.
PUBLIC HEALTH COORIDINATOR RESIGNATION
The Board received a packet from Marie Nichols containing a letter of
resignation, a copy of the final claim she submitted for reimbursement, her
badge, and a copy of the inventory she has. Her phone and keys were signed over
to Ken Scott.
The Board discussed the process to interview for the position. Commissioner
Deeds said he feels we need to continue the position. Commissioner Hawley said
he feels there should be more than one name submitted for review. Commissioner
Deeds moved to contact the Health Board of the Commissioners request to
advertise the position and present at least 3 names for consideration. The
motion was 2nd by Commissioner Boyer and passed 3-0.
ATLAS BUILDING SERVICES INC.
The final bill for cleaning the rotunda of the Court House was received by the
Board. Commissioner Hawley suggested a walk through before they approve the
payment. It was mentioned that they did not reduce the cost by not painting the
ceiling and doing the tile work that was agreed upon. A motion not to pay the
Atlas bill until a walk through is done was made by Commissioner Deeds. The
motion was 2nd by Commissioner Boyer and passed 3-0.
MINUTES
A motion was made by Commissioner Deeds to approve the minutes. The motion was
2nd by Commissioner Boyer and passed 3-0.
MIAMIGO/YMCA
Dave Quick gave the Board the January statistical report. Commissioner Boyer
asked about driving individuals on a work release program. Mr. Quick said it
could be done but they would pay the same as any other individual riding.
CLAIMS
Commissioner Deeds moved to approve the payment of claims. The motion was 2nd by
Commissioner Boyer and passed 3-0.
ROTUNDA CEILING PAINTING BIDS
The Board received 3 bids for painting the Rotunda ceiling. Williams Painting
bid $9,720, Mid States Painting bid $10,854 and Wabash Valley Restoration bid
$4,850. The Board discussed the bids and thought it would be best to find out
the kind of paint each bid to use since there is such a large gap in the
pricing. A motion was made by Commissioner Deeds to take the bids under
advisement and give Wabash Valley Restoration a chance to tell the Board what
type of paint they would use and a list of references and a proof of insurance.
The motion was 2nd by Commissioner Boyer and passed 3-0.
BILL SOMMERS/INSURANCE
Mr. Sommers wanted to know if the Board wanted the County buildings appraised
for insurance purposes. With the new jail project the Board feels it would be a
good idea. A motion was made by Commissioner Deeds to allow. The motion was 2nd
by Commissioner Boyer and passed 3-0.
SHERIFF ROLAND
Sheriff Roland brought the weekly jail inspection to the Board. It is noted that
the problems are fixed that he brought before them last week.
RECREATIONAL ROUTE 675 EAST
The Board received a memo concerning County Road 675 East. Ken Einselen will be
keeping tract of this project and reporting to the Board.
RECESS FOR 15 MINUTES
RECONVENE
Commissioner Hawley said the Board will ask Rob Gilland of Atlas Building
Services to attend the Commissioners meeting on February 20, 2007.
CEMETERY/RAYMOND MUSSELMAN FARMS INC
The Board received a deed to the County for a cemetery located on the Raymond
Musselman Farm. The Mexico Lions Club wanted to maintain it but with it being in
private ownership they cannot do that. The deed will be turned over to the
County Attorney to review before the Board accepts the cemetery deed.
HIGHWAY DEPARTMENT
Sam Waltz said the Highway Department is ready for snow emergencies. He said he
had spoken with the Sheriff about snow emergencies and coordinating emergency
situations.
Mr. Waltz said he was involved in an accident while plowing snow. A student ran
into the back of his vehicle.
Commissioner Hawley told Mr. Waltz that from this point forward the Board would
like to see the top 3 applicants for positions that become available at the
Highway Department.
SNOW EMERGENCY ISSUE DISCUSSED
The Board discussed what would be the procedure for the incoming snow storm that
is expected. There are many different views.
1. Precaution
2. Emergency and safety personnel only.
3. Don’t go on any roads.
The Board did not decide on anything specific.
IDEM NOTICE
The Board received a notice for a confined feeding operation for Cameron and
Hayley Donaldson on 600 North.
CIRCUIT COURT ROOM PAINTING
The Board received a bid from Williams Painting for painting the Circuit Court
room where the roof leak had damaged the walls. The bid is for $1,700.
A motion to recess until 1:30 was made by Commissioner Deeds. The motion was 2nd
by Commissioner Hawley and passed 3-0.
RECESS
RECONVENE
JAIL FUNDING/UMBAUGH AND ASSOCIATES
Todd Samulson and Brian Coullton from Umbaugh and Associates presented the
County financial information. The Board asked about Lease Financing and Mr.
Samulson said he would have to do some checking on that because he was not
familiar with it.
Handouts included:
*Summary of Income tax distributions & rates
*COIT/CEDIT Distribution report (has been revised)
*Estimated Cost & Funding
*Estimated Cash Flow
There is room in the COIT rate to do additional for the operation of the Jail.
Bonds can be split but it is more expensive.
Shirley Mull, Miami County Council, stated that she believes there has been
enough talk and we need to get moving on it. Bill Click, Miami County Council,
wants to make sure that we don’t spend all of this money only to become
overcrowded shortly after opening.
Commissioner Hawley was glad to see everyone that took time out to attend this
meeting. It will take everyone working together to make this happen.
Umbaugh will look into lease options and will do some additional finance work.
David Grund, County Attorney, will check into Bond issues.
Commissioner Deeds made a motion to receive Request for Qualifications to be
received by the Board of Commissioners by 9:00 a.m. on March 5th, 2007. The
motion was 2nd by Commissioner Boyer and passed 3-0.
Commissioner Deeds made a motion to adjourn and it was 2nd by Commissioner
Boyer. The motion passed 3-0.
Adjourned
THE MIAMI COUNTY COMMISSIONERS
_________________________________CHAIRMAN
GARY HAWLEY
_________________________________VICE CHAIRMAN
GREGORY DEEDS
_________________________________MEMBER
C. CRAIG BOYER
_________________________________ATTEST
BRENDA WEAVER, AUDITOR
