MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
DECEMBER 10, 2007

PUBLIC HEARING FOR THE JAIL PROJECT AND ORGANIZATION OF THE HOLDING COPORATION

Commissioner Hawley opened the meeting to organize the Miami County Holding Corporation for the jail project.

It is noted that Commissioner Boyer is on vacation.

After the organization of the Holding Corporation, Commissioner Hawley opened the floor for public comments. Hearing no comments from the public a motion was made by Commissioner Deeds to close the public hearing. The motion was 2nd by Commissioner Hawley and passed 2-0.

The Board and Lisa Lee from Ice Miller discussed the public notice affidavit and the special COIT that will fund the jail project.

After discussion of the Resolution a motion was made by Commissioner Deeds to approve the Resolution dated 12-10-2007. The motion was 2nd by Commissioner Hawley and passed 2-0. The next step is for the Holding Corporation to buy the land for the jail project.

COUNTY ATTORNEY ISSUE
David Grund told the Board that Bruce Embry had approached him about the parking lot at IVY Tech. Judge Embry asks the Board to transfer the property to IVY Tech. Commissioner Deeds moved to allow the deed to be prepared to transfer the ownership of the land from the County to IVY Tech. The motion was 2nd by Commissioner Hawley and passed 2-0.

MANATRON CONTRACT
Commissioner Deeds moved to allow Commissioner Hawley to sign the Manatron contract when it is ready and with the approval by the County Assessor and the recommendation of the County Attorney. The motion was 2nd by Commissioner Hawley and passed 2-0.

FAMILY FARM AND HOME
Kristy Householder told the Board there is a question concerning the claim filed for payment on the buy down loan for Family Farm and Home. The original agreement reads 2004, 2005 and 2006. The problem is the business opened in 04 and it is the policy that the business is in operation one year in order to file a claim for the interest buy down. After some discussion a motion was made by Commissioner Deeds to have County Attorney Grund prepare an addendum to the original agreement stating that 2004 payable 2005, 2005 payable 2006 and 2006 payable 2007. The motion was 2nd by Commissioner Hawley and passed 2-0. This has been advertised and will go before the County Council on December 18, 2007 for approval.

CSI COURT CONTRACT FOR SOFTWARE MAINTENANCE
John Powell brought the software maintenance agreement to the Board and asked why they pay it. It is totally the Courts system and they have funds in the different areas for software support. The Board of Commissioners will speak with the judges concerning this issue.

EMA SERVER AND SOFTWARE PURCHASE
John Powell explained to the Board that this purchase is what is needed to bring the Emergency Management Agency up to State compliancy. Mr. Peconga told the Board he has the money to purchase these and he is asking the Board’s permission to do so. A motion was made by Commissioner Deeds to allow the purchase in the amount of $2,333.39. The motion was 2nd by Commissioner Hawley and passed 2-0.

LAP TOPS DISCUSSED
Mr. Peconga told the Board he has the check for the laptops and he would like to place one in every ambulance in the County. There was discussion about different programs that each department could load on the laptops. A motion was made by Commissioner Deeds to allow EMA to distribute laptops to all ambulances in the County. The motion was 2nd by Commissioner Hawley and passed 2-0.

Mr. Peconga said he has filed for reimbursement. It is due in by January 8, 2008. He is waiting to see what is going to happen before he files for anything else at this time. He said the area coordinator came around and evaluated EMA. He said the mitigation work is in process for compliancy. He believes he will get the 50% reimbursement for sure but he is trying to get an additional 10%.

BUNKER HILL PLAN COMMISSION
Steve Daniels brought a recommendation from Carl Wade to re appoint Steve Daniels to the Bunker Hill Plan Commission. Commissioner Deeds moved to re appoint Steve Daniels to the Bunker Hill Plan Commission. The motion was 2nd by Commissioner Hawley and passed 2-0.

HEALTH CO ORIDINATOR
Councilman Bill Click asked the Board about the status of the position of Health Coordinator. Commissioner Hawley explained the contract that would make her a totally independent contract hired by the County under the direction of the Health Officer. It was noted that the Council does not need any action in this instance.

The Board of Commissioners updated Councilman Click on the Holding Corporation.

MINUTES
Commissioner Deeds moved to approve the minutes. The motion was 2nd by Commissioner Hawley and passed 2-0.

RECALL NOTICE
The Board received a recall notice for a 2004 Crown Victoria with 16-inch wheels. The Auditor will locate where this recall is to be directed.

TAX SALE PROPERTY ISSUE
The Board received a letter from Jessica Brooks from Denver in reference to a property they bought in a tax sale in 2006. She is requesting the weed lien be removed due to them mowing the grass this past summer.
No action taken at this time.

IDEM NOTICE
The Board received a notice of a confined feeding operation renewal for Jerry and Amy Eckrote on the Robert Catey farm. No action needed nor taken.

LONGIVITY PAY CORRECTION
Commissioner Deeds moved to sign the correction to the longevity pay. Brian Robertson was overlooked. The motion was 2nd by Commissioner Hawley and passed 2-0.

PEPSI CONTRACT
Commissioner Hawley brought Commissioner Deeds up to date as to the issues with the Pepsi Contract. Commissioner Hawley will follow up with the company to discuss a new contract.

HIGHWAY ISSUES
Sam Waltz brought his recommendations for the bids accepted last week. The only bid rejected was Sems Materials. They were not the low bid.
All other bids to be signed by the Board were presented. A motion was made by Commissioner Deeds to accept the bids recommended by the Highway Department. The motion was 2nd by Commissioner Hawley and passed 2-0.

Highway Engineer, Ken Einselen brought the Board information on bridge #24 in Harrison Township. He explained the replacement plan of the structure at State Road 18 and County road 300 East. No action taken.

CHAMBER OF COMMERCE
The Board received the notice of discount cards available through the Chamber of Commerce. No action taken.

PAYROLL
A motion was made by commissioner Deeds to approve payroll. The motion was 2nd by Commissioner Hawley and passed 2-0.

PLAN COMMISSION
A motion to re appoint Eldon Overman to the Plan Commission was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0.

With no other business before the Board, Commissioner Deeds moved to adjourn. The motion was 2nd by Commissioner Hawley and passed 2-0.

Adjourned


THE MIAMI COUNTY BOARD OF COMMISSIONERS

__________________________________, CHAIRMAN
GARY D. HAWLEY

__________________________________, VICE CHAIRMAN
GREGORY DEEDS

___________________________________, MEMBER
C. CRAIG BOYER

ATTEST: ___________________________, Auditor
Brenda Weaver