MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
December 3, 2007
765-472-3901

Chairman Hawley called the weekly meeting of the Board to order.

GIS ISSUE
The Board received a reworked contract from Randy Smith for 39 Degrees North out of Bloomington, Indiana. The contract reflected the changes requested by the Board of Commissioners. Mr. Smith explained that the data will be updated every night from Pro Val and Manatron MVP Tax. Commissioner Deeds asked if there are any map standards. After some discussion Commissioner Deeds made a motion to accept the proposal with the stipulation that an overlap of systems is maintained for a period of time (30 days) until the new data base is proven. The motion was 2nd by Commissioner Boyer and passed 3-0.

EMERGENCY MANAGEMENT
Mike Peconga told the Board that he has received a grant from a year ago in the amount of a little over $2,800. This grant is for 800 MH Radios. Mr. Peconga explained that with $170 additional they may purchase 2 radios. These are hand held portables that are distributed to first responders. The Board and Mr. Peconga discussed the similarities between the Motorola and the Johnson radios.
Mr. Peconga also told the Board they are getting a new tower in southern Miami County next year provided by the State. Commissioner Hawley asked about the additional $170 to purchase 2 radios. Commissioner Deeds said he feels it is ok if there is a need for it. He said it is a good idea even if it is just used for a back up radio. The Board approved the purchase.

The Board and Mr. Peconga discussed the sample Ordinance from Homeland Security for emergencies that was presented to them for review last week. Mr. Peconga said other counties say they are not adopting it.

CHAMBER OF COMMERCE DIRECTOR/SANDY CHITTUM
Mrs. Chittum brought a picture of the Christmas tree to be displayed on the Court House lawn. This tree is collapsible and is sponsored by REMC.

Mrs. Chittum also told the Board she will be the Interim Tourism Coordinator until after the first of the year.

PUBLIC RECORDS MEETING
The Board was given a copy of the public records meeting that was held on November 21, 2007. No action was taken.

COMMISSIONERS CONFERENCE
The Board discussed at length some of the issues from the conference and explained some of the legislation that could be addressed in this next session. No action was needed or taken.

MANATRON CLAIM
The Board received a claim from Manatron but is not sure if it is their bill or the Assessor. The Auditor will hold this claim until it is clarified who is responsible for the payment.

RQAW CLAIM
The Board received a claim for expenses from RQAW in the amount of $151,488. As the Board reviewed the expenses some issues and questions arose and Commissioner Hawley said RQAW will be here next week and we should hold this bill. Commissioner Deeds made a motion to have them identify the reimbursable expenses. The motion was 2nd by Commissioner Boyer and passed 3-0.



DLZ/ BOB KIRKLEY
Mr. Kirkley stopped by the give the Commissioners a tin of South Bend chocolates and to wish them a Merry Christmas and a Happy New Year.

WABASH VALLEY RESTORATION
The Board discussed the work that is not completed. Commissioner Hawley has a commitment from WV Restoration to complete the job when the weather permits. It was noted that an electrician was in the Annex to fix a light on Friday November 30, 2007. Commissioner Hawley said the Board has a good relationship with Wabash Valley Restoration and Commissioner Deeds said he trusts they will come back to complete the job. Commissioner Boyer moved to pay the bill. The motion was 2nd by Commissioner Deeds and passed 3-0.

HEALTH DEPARTMENT
Commissioner Hawley told the Board that Dr. Farag, David Grund, Trudy Reese, himself and the Auditor met to discuss the progress of the Health Coordinator. There was a recommendation to let Trudy Reese attempt to move forward while David Grund works on a contract between her and Miami County. She will rent space from the County for an office. Commissioner Hawley stated that in keeping this position it will take a lot of cooperation required among the entire Health Department.

SHERIFF’S DEPARTMENT/DAVID VITEK
Officer Vitek brought a bill and a credit from Astrip Electric for work completed on the new generator and a credit from Proagco for fuel removed from the old generator. He also told that Board the new generator is up and running and was tested.

CLAIMS
A motion was made by Commissioner Boyer to pay the claims. Commissioner Deeds 2nd the motion and it passed 3-0.

MINUTES
A motion was made by Commissioner Boyer to approve the minutes. The motion was 2nd by Commissioner Deeds and passed 3-0.

HEALTH REGISTRAR REQUEST
Diane McNeely gave the Board a list of services she has provided without charging. She has learned that other Counties charge for these services and requested an Ordinance be drafted so she may also charge. Commissioner Boyer moved to support the pricing of services and an Ordinance drafted. The motion is 2nd by Commissioner Deeds and passed 3-0.

Dr. Farag requests a parking space somewhere around the Court House. He is here for many meetings and work and as Health Officer and he feels he needs the space. A motion was made by Commissioner Deeds to get a parking spot for Dr. Farag. The motion was 2nd by Commissioner Boyer and passed 3-0.

HIGHWAY ISSUES
Mr. Waltz said the trucks were sent out Saturday for the ice storm.
He also informed the Board that Jim Tidd from MCED no longer has a need for the use of the bucket truck as part of the County’s purchase agreement.
Mr. Waltz and the Board discussed the disposal of tires. No action was taken.
Commissioner Deeds told Mr. Waltz that he got a call from a citizen and the Solid Waste bin at the Denver garage is very muddy and needs some stone. Mr. Waltz will take care of the situation.

TRANE COMPANY REPRESENTATIVE
Brad Allen introduced himself and told the Board if they ever need any service program they could be of assistance for, please call him. At this time the County has a maintenance person they are satisfied with.



HIGHWAY DEPARTMENT BIDS
The Highway Department received and opened bids for consideration from the following businesses.
West Plaines Mining LLC, Wabash Crushed stone etc.
Speedway Sand & Gravel Stone
North Central Co Op Fuel Items
Kokomo Grave Stone and gravel
Rock Industries Stone and gravel
Central Paving Bituminous materials
Pierceton Trucking Co. Bituminous materials
Irving Materials Stone and gravel
Irving Materials, Pipe Creek Jr. Plant Stone and gravel
Hanson Aggregate Midwest Limestone washed
Sem materials Dust Control/Dust Stay
Bit-Mat Products Dust Control (top)
Phend and Brown Cold mix patching materials
(Disco and Leesburg pricing)

Commissioner Deeds moves to take these bids under advisement and give to the Highway Department for recommendations. The motion was 2nd by Commissioner Boyer and passed 3-0.

A motion was made by Commissioner Boyer to adjourn. The motion was 2nd by Commissioner Deeds and passed 3-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

____________________________, CHAIRMAN
GARY D. HAWLEY

____________________________, VICE CHAIRMAN
GREGORY DEEDS

____________________________, MEMBER
CRAIG BOYER

ATTEST: ___________________, Auditor
Brenda Weaver