THE MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
November 19, 2007

Commissioner Deeds called the weekly meeting of the Board of Commissioners to order.

It is noted that the Director of the Chamber of Commerce is present to view the meeting of the Board.

PRESENTATION ON JAIL PROGRESS
Lisa Lee from Ice Miller & Associates told of the time- table for the Jail. The preliminary resolution approval was brought to the Board for consideration and signing. It was discussed that the Board has appointed the members of the Holding Corporation and Ms. Lee explained their duties and what steps the Board has to take. The first step is for David Grund to call the Holding Corporation members to hold an organizational meeting. The Commissioners need to hire 2 appraisers to appraise the land that will be used for the Jail Project. The land will be transferred to the Holding Corporation for the duration of the Lease. A public hearing will be held at the December 10th meeting of the Board of Commissioners.

The Representative from Umbaugh and Associates gave the Board their report on the options of the lease bond issue. The Board reviewed the agreement and discussed the use of COIT Funds. It was noted that there is no property tax backing for any of this project.

A motion was made by Commissioner Boyer to sign the Resolution. The motion was 2nd by Commissioner Deeds and passed 3-0.

HONEY BEAR HOLLOW ROAD ISSUE
The owners of Honey Bear Hollow campgrounds on 200 North told the Board there is a problem with the Roadway that has never been fixed. The oil bleeds through the blacktop and the road is not holding up. The owner feels it was a poor job of chip and sealing to begin with. He further stated that without a good road he will lose business and therefore the County tourism loses business. There is also the issue with a neighbor’s fence that has not been cleared up in his mind. Commissioner Deeds stated that this issue has been before the Courts and he asked the owner what the Court ruled. The owner said we needed a new judge; which says they lost their case in Court. Commissioner Deeds said there is no County Ordinances that are being broken with the fence and possibly a speed limit would help. The owner did not want a speed limit sign. The Board agreed to have Sam look at the issue with the Road and thanked the Owners for coming in.

GIS ISSUES
John Powell brought Randy Smith the manager of 39 Degrees North to the Board to explain the options of moving the County GIS system to their system and in house. Their company is based in Bloomington and they are an ESRI business partner. Mr. Smith showed the Board Morgan County’s GIS and explained how it would work for our data. Commissioner Deeds asked how many Counties they are currently working for in Indiana. They are in 4 Counties but are doing the Ohio State GIS system. The Board asked John Powell to call the Counties the company currently serves and get some feed back for the Board next week. No further action was taken.

EMA
Mike Peconga told the Board he attended the District 3 Planning Council. He updated them on the March and May exercises for 2008.

CLERK OF THE COURTS
Trudy McCrae told the Board that her Microfilming Deputy needs a new desk. The funding will come from within her accounts and not County General. She has quotes from Dewalt for bids from $700 to $800. A motion to allow was made by Commissioner Deeds and 2nd by Commissioner Hawley. The motion was passed 2-0. Commissioner Boyer was absent for this vote.



CLAIMS
A motion was made by Commissioner Deeds to approve the claims. The motion was 2nd by Commissioner Boyer and passed 3-0.

MINUTES
A motion to approve both sets of minutes from the previous meetings was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

CLAIM FROM CCI
A motion to pay a claim in the amount of $10,001.53 was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

MIAMI GO
The Board received the quarterly report for the MiamiGo YMCA bus. Commissioner Boyer stated that before they increase what the County gives they should update their fees. No further action taken.

CITIZEN/MIAMI/GILEAD ROAD ISSUE
Andy Hurst told the Board that the brush needs cut and the striping on the road has not been addressed. It was noted by the Board that this issue was before them previously and should have been addressed. The Board will follow up with Mr. Waltz at the Highway Department.

WEEKLY JAIL REPORT
Sheriff Roland brought the weekly jail report to the Board for review. There were mostly plumbing issues addressed this past week.

MCEDA ISSUES
Jim Tidd and Kristy Householder brought an Interlocal Agreement to the Board for review. This will be brought before the County Council tomorrow evening by Mrs. Householder. This agreement is to allow $37,000 paid by MCEDA to Anchor Consulting to be applied to the principal on the Dormitory Loan. The balance owed on the Loan is $188,000. A motion was made by Commissioner Boyer to allow this to be taken before Council. The motion was 2nd by Commissioner Deeds and passed 3-0.
Mr. Tidd gave an update on his trip to Washington D.C. with Mayor Walker. They met with FEMA concerning the Prairie Ditch. It looks as though the application will be looked at by January 1, 2008 but the funding is still in question due to the Federal Government budgets.

INSURANCE COMMITTEE REPORT
Mike Saine told the Board that the Insurance Committee met last week and reviewed the cost estimates. Commissioner Hawley said the Committee recommended that the County stay with the same coverage as we have now. Commissioner Deeds asked if the Commissioners had budgeted enough so the employees’ portion would not be raised. Commissioner Hawley said yes he feels they have. A motion was made by Commissioner Deeds to accept the recommendation of the Insurance Committee. The motion was 2nd by Commissioner Boyer and passed 3-0.

A motion was made by Commissioner Deeds to adjourn. The motion was 2nd by Commissioner Boyer and passed 3-0.


THE MIAMI COUNTY BOARD OF COMMISSIONERS

____________________________, CHAIRMAN
GARY D. HAWLEY

____________________________, VICE CHAIRMAN
GREGORY DEEDS

____________________________, MEMBER
C. CRAIG BOYER

ATTEST: ___________________, Auditor
Brenda Weaver