THE MIAMI COUNTY BOARD OF
COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
November 5, 2007
Chairman Hawley called the weekly meeting of the Board of Commissioners to
order.
EMA LAPTOPS
John Kraning and Mike Peconga asked the Board to allow Mr. Kraning to be added
to the list of recipients for the Lap Top computers when they are released. Mr.
Kraning represents the Mexico Fire Department. Commissioner Deeds asked if the
Sheriff Department needs the laptops immediately or can they wait until the
funding is received. It was decided by the Board that no one is to receive any
of the new laptops until the funding is received.
CHAMBER DIRECTOR/CHRISTMAS OPEN HOUSE
Sandy Chittum asked the Board’s permission to close Court Street on November 14
from 6 to 9 pm to have horse and buggy rides around town for the Christmas Open
House sponsored by the Chamber. Commissioner Deeds moved to allow with the
understanding of the Sheriff Department needing access to Court Street. Mrs.
Chittum said they would be using the west side of the Street to get on and off
the carriage. The motion was 2nd by Commissioner Boyer and passed 3-0.
PAGERS FOR EMA
Mike Peconga said he would like to replace 10 pagers at a cost of $4,700. Mr.
Peconga said they are between 15 and 20 years old and can only be used as
replacement parts. A motion to allow Mr. Peconga to replace the 10 pages was
made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed
3-0.
INFORMATION RECEIVED
The Board received an invitation from Stevens Roofing systems to see their
roofing materials. No action was taken.
General Preservation Company sent a letter of introduction. No action taken.
The Board received a Certificate of Insurance from Walker & Associates Insurance
from United Consulting.
WABASH VALLEY RESTORATION
Commissioner Hawley said he spoke with WV Restorations about some of the issues
remaining at the Annex building. The Board received a bill for $2,275. The Board
took a recess to see what they feel needs done at the Annex building. Mr. Hawley
will meet with their representative this week to go over what the Board feels
needs to be readdressed with the entry way at the Annex.
The Board received a bill for $4,445 for the Court House tuck pointing and
repair. The Board has not reviewed this yet and no further action was taken with
the bills from WV Restoration.
CSI COMPUTER SYSTEM
The Board received a bill from CSI Computer Systems for $22,550 for software
maintenance. Commissioner Boyer moved to have John Powell check this bill prior
to us paying it. The motion was 2nd by Commissioner Deeds and passed 3-0.
Commissioner Hawley would like to see if there are some user fee funds to pay
the software maintenance from instead of it coming out of County General.
COURT HOUSE ISSUE
Commissioner Boyer said the pipes from the first floor to the 2nd floor bathroom
should be enclosed. The Board will look at this issue. No further action taken.
9-1-1
The Board briefly discussed the status of the issue at 9-1-1. Commissioner
Hawley explained the Board’s actions as to how to handle various issues and
incidents. It was noted that communications are getting better between the
parties involved.
CLAIM FOR #5 Bridge Inspection Project
A motion was made by Commissioner Deeds to sign the re-imbursement claim for 80%
of the invoice amount. The motion was 2nd by Commissioner Boyer and passed 3-0.
COUNCILMAN CLICK
Council President Bill Click informed the Board of Commissioners that Mary
Boswell and Scott Shephard have filled the Council appointments to the PTBOA
Board.
The Board and Councilman Click discussed the process concerning the jail
project. It was noted that there would be an Ordinance to approve the spending
of the COIT funding for the jail by the County Council at the November meeting.
They do not have to pass it at the November meeting, but no later than the
December meeting. Commissioner Hawley said there would be another Ordinance or a
Resolution to be adopted by the Board of Commissioners to allow any County
Funding spent on preliminary work to be reimbursed out of the COIT funds.
MCEDA BOARD
Commissioner Hawley received an email from Don Cates, President of the MCEDA
Board, informing the Commissioners that there are 4 Board members whose terms
expire at the end of this year. The MCEDA Board recommends the Commissioners re
appoint John Guyer ll, Max Weaver, Roger Merriman and Jeff Ward to another term
to the MCEDA Board. A motion was made by Commissioner Boyer to accept the
recommendation of the MCEDA Board and reappoint as requested. The motion was 2nd
by Commissioner Deeds and passed 3-0.
Page 2
November 5, 2007
HIGHWAY ISSUES
Sam Waltz asked the Board for permission to transfer funds from Capital Outlays
to diesel fuel/supplies. The amount requested is the $25,000 in the budget for a
new truck. Mr. Waltz feels that with the funding issues and the possibility of a
bad winter he would like a cushion of the $25,000 for snow removal. A motion was
made by Commissioner Boyer to allow what he feels is a wise move on Mr. Waltz
part. The motion was 2nd by Commissioner Deeds and passed 3-0.
Commissioner Boyer informed Mr. Waltz that a Shawn Bullick in Benentt Switch has
an issue with a vacating and closing of an alley. There is a tree that he would
like removed. After some discussion Mr. Waltz will go look at the situation, but
feels that it is probably the landowner’s issue and not the County. The area is
platted but not developed. The alley is sod.
MINUTES
Commissioner Boyer moved to approve the minutes. The motion was 2nd by
Commissioner Deeds and passed 3-0.
LOCAL CONTRACTORS
Commissioner Hawley said he would like a list of local contractors that can
handle large parts of the jail project for CCI. It was agreed that some sort of
an advertisement would have to be done and over the next couple of months the
Board will ask CCI how to compile this type of a list. These contractors could
also be used for other projects the County may do besides the jail.
It was noted that the Board would have to begin deciding whether or not they
need a full time maintenance man at the jail or if one would be able to work
both at the jail and the Court House. No decision was made at this time.
CLAIMS
Commissioner Deeds moved to approve the claims. The motion was 2nd by
Commissioner Boyer and passed 3-0.
The Board recessed for 15 minutes to look at and deal with some issues.
INSURANCE
Debbie Cunningham brought an e- mail from American Stop-loss. No action was
taken, but the Board scheduled a meeting of the Insurance Committee for November
14, 2007 at 8:30 am in the GAR room of the Court House.
MCEDA/NICKLE PLATE TRAIL INCENTIVE
Christy Householder brought an incentive recommendation to the Board concerning
signage for the Nickle Plate Trail. MCEDA recommends 32 signs from Bunker Hill
to Miami. They request 16 warning signs and 16 supplemental signs. The cost is
$2,300 to be paid out of CEDIT Funds. A motion to allow MCEDA to take this
request to the Council for appropriation was made by Commissioner Deeds. The
motion was 2nd by Commissioner Boyer and passed 3-0.
2-1-1
Commissioner Hawley said he received e-mail from Jan Douglas concerning the
2-1-1 incentive committee appropriations. The Board dropped her funding due to a
lack of action. It was determined that no one knows the status of this 2-1-1 at
this time.
COUNTY ATTORNEY BUSINESS
David Grund told the Board that ICE MILLER had sent a rough draft of some
documents for him to review. One is for the establishment of the Holding
Corporation for the Jail.
ANTHEM INSURANCE/MIKE SAINE
Mr. Saine asked the Board if they had reviewed the information he left with them
two weeks ago. He was informed by the Board of the insurance committee meeting
on the 14th and the Board asked him to attend.
A motion was made by Commissioner Boyer to adjourn. The motion was 2nd by
Commissioner Deeds and passed 3-0.
Adjourned
THE MIAMI COUNTY BOARD OF COMMISSIONERS
______________________________, CHAIRMAN
GARY D. HAWLEY
______________________________, VICE CHAIRMAN
GREGORY DEEDS
______________________________, MEMBER
CRAIG BOYER
ATTEST: ____________________, Auditor
Brenda Weaver
