MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
AUGUST 27, 2007

Commissioner Hawley called the weekly meeting of the Board of Commissioners to order.

MIAMIGO/YMCA TRANSIT
Dave Quick brought a form de-obligating funds for the Commissioner to review and sign. There is a $5000 amount that was unspent in this years funding. Mr. Quick will need to send the unused funds back to the State. Commissioner Deeds made a motion to allow Commissioner Hawley to sign the form to release the excess funds from the Transit Grant. The motion was 2nd by Commissioner Boyer and passed 3-0.

GENERAL PRESERVATION CORPORATION
The Board received a flyer for restoration work from General Preservation Corporation. No action was taken.

MOUNT HOPE CEMETERY ISSUE
Rob Spahr spoke to the Board concerning the fiscal shortfall of the Mount Hope Cemetery. There have been multiple years of shortfall, which the trustees of the cemetery expect to cause them to have to abandon the cemetery. With no subsidiaries from local government there will be no operation money. They are short $20,000 for this year. He also noted that Logansport subsidizes their cemetery. The Board said they would look into the issue. No decision was made.

AMCO ELEVATOR CONTRACT
The Board received a contract for two of the Counties elevators from Metro Elevator. The Board will look at the contract they currently have with AMCO Elevator. The subject was tabled until a later date.

HIGHWAY
Sam Waltz told the Board that there was an accident involving a County pickup truck last week. He has found a new front end for $2,100. This is well under what he could replace the parts with new ones from the dealer. A motion was made by Commissioner Deeds to give the Highway Department Supervisor the go ahead to get a check processed to purchase the front end. It is noted that when the insurance check is received it is to go back into the line where the check is issued from. The motion was 2nd by Commissioner Boyer and passed 3-0.

Mr. Waltz told the Board the Highway Department as of today is on a 7:00 am to 3:30 pm schedule.

WATERWAY GRANT
Sam Waltz told the Board he has received information that the Eel River Grant needs a matching amount. He said he would check to see what time frame they are looking at and the machinery and manpower they expect. No further action taken.

BRIDGE 152
Ken Einselen brought a request to accept quotes for material for the Bridge 152 project. Commissioner Deeds moved to start the process to receive quotes for the Bridge 152 project. The motion was 2nd by Commissioner Boyer and passed 3-0.

After some discussion Commissioner Boyer suggests holding off on Bridge 152. The start time is right around harvest season. There is too much traffic using that road during harvest.

Bridge 109 North of Old Santa Fe on 450 East is also on the list and appropriated. Ken Einselen will look at the footing design to see if they can proceed with this project.

Commissioner Boyer moved to pass over bridge 152 for 3 or 4 months and think about it next spring. The motion was 2nd by Commissioner Deeds and passed 3-0.
Commissioner Deeds moved to resend his motion to advance on Bridge 152. The motion was 2nd by Commissioner Boyer and passed 3-0.

BUSINESS 31 PROJECT
Ken Einselen brought a fax he received from the State saying they would allow Miami County to bid the entire roadway contract as one project. This is outside the norm of a project of this size but it does benefit the County.

The Board received information that the contract for Business 31 would be ready to let in July of 2009. A motion was made by Commissioner Deeds to do this project under one contract. The motion was 2nd by Commissioner Boyer and passed 3-0.
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8-27-07

CLAIMS
Commissioner Boyer made a motion to approve the claims. The motion was 2nd by Commissioner Deeds and passed 3-0.

MINUTES
A motion was made by Commissioner Boyer to approve the minutes. The motion was 2nd by Commissioner Deeds and passed 3-0.

COURT HOUSE SIDE WALK
The Board received an estimate from Brooks Concrete to replace the sidewalk on the east side of the Court House. The estimate is $7,353.50. The Board took this under advisement and took no further action.

COUNTY ATTORNEY
David Grund told the Board he had researched their question as to the regulations of fire works. There are already regulations from 5:00 pm until 2 hours after sunset from June 29th through July 9th and from 10 am on December 31st until 1:00 am on January 1st. Mr. Grund said there are classifications of fireworks but nothing on the size of the display. Mr. Grund said the question has come up from a neighbor’s dispute and there are civil remedies that the party’s can take without regulating the entire County. No further action was taken.

TAX APPEAL PROCESS DISCUSSED
Commissioner Hawley explained a conversation he had with Nancy Gates (County Assessor) concerning the tax appeal process and the position that Mr. Potts has on that Board. He was assured that his position is strictly advisory and he has no vote on the Board. Senator Tom Weatherwax is supposed to set up a meeting with Steve McKinney to discuss the omission of Sheriff’s sales and repossessions in the County trending process.
The Board questioned whether the new LOIT tax that is being considered includes investment income. If it is only earned income, there is going to be a short fall of income included in their opinion.

WILMA LITTLE APPEAL
The Board received a letter of denial for Mrs. Little from Pat Wade, Pipe Creek Trustee. Mrs. Little gave the Board a letter explaining her situation and asked for a hearing. After some discussion The Board set a hearing date of Thursday, August 30, 2007 at 3:00 pm in the Commissioner’s room of the Court House. The Auditor will contact Mrs. Wade to attend.

CLERK OF THE COURT
Trudy McCrae asked the Board if the County Attorney had completed the Ordinance to allow the use of credit cards for payments in the Clerk’s Office. She also has another agreement with the State Mr. Grund is reviewing for her. The Board contacted Mr. Grund and he said he is not finished with either of those at this time.

RQAW PRESENTATION
The Board was shown a proposed drawing of the new jail facility. This is preliminary and just showed the placement of the jail on the site. No action was taken.

A motion to adjourn was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0. Commissioner Boyer had left the room.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_________________________________, CHAIRMAN
GARY D. HAWLEY

_________________________________, VICE CHAIRMAN
GREGORY DEEDS

_________________________________, MEMBER
C. CRAIG BOYER

ATTEST: ________________________, Auditor
Brenda Weaver