MIAMI COUNTY COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
PHONE 765-472-3901 FAX 765-472-1412
JULY 16, 2007

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

4-H FAIR BOARD
Tim Stone spoke to the Commissioners about raising the rent for the extension office to $20,000 per year. This is an increase of $5,000 over this year’s budget.

Commissioner Deeds made a motion to revise the Commissioners budget to reflect the $20,000 for 2008. The motion was 2nd by Commissioner Boyer and passed 3-0.
The Board and Mr. Stone discussed the amounts budgeted for the fair this year. No further actions were taken.

SMOKING ORDINANCE
Mr. Wilson asked the Board if they were ready to adopt a no smoking ordinance for Miami County. The Board had the final draft ready for his Board to review.

Mr. Wilson turned 300 signatures favoring a no smoking ordinance for Miami County into the Commissioners.

MIAMI-GO
David Quick brought the corrected copies of his quarterly invoices to the Board to sign. A motion was made by Commissioner Deeds to sign the corrected invoice. The motion was 2nd by Commissioner Hawley and passed 2-0. Commissioner Boyer was out of the room for this vote.

EAST RIVER ROAD ISSUE
A citizen that lives at 6801 East River Road told the Board that the dust along her road is awful. There are eagles roosting along the road and most people speed down that road. There are no speed limit signs posted. Commissioner Boyer said if there isn’t any speed posted it is 55 mph. The lady said it would be best to chip and seal the road. Commissioner Deeds said with the funding issues the chip and seal option is not feasible at this time. The Board agreed to ask Ken Einselen to look at the area and bring back a recommendation.

GIS ISSUE
John Powell brought the issue of bringing the GIS system in house. The cost thru our current vendor (Manatron) would be $105,000. Mr. Powell wants to contact ESRI directly and cut Manatron from the issue. Commissioner Deeds said there are other vendors that use ESRI and perhaps he should go through them instead of doing that. No action was taken at this time.

EMA ISSUE
Mike Peconga told the Board that he has to send in the request for either laptops or funding to bring the GIS in house. After some discussion, it was decided he should order the laptops. The budget restraints eliminate the GIS issue.

A motion to sign the grant to receive the laptops was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

HISTORICAL SOCIETY
Jeff Price told the Board that he would be giving a presentation for the Historical Society at the Court House on July 25th at 7:00 pm. He will have blue prints of the building and discuss the architectural designs of the building. Mr. Price will contact the janitor of the Court House to be able to enter and exit the building on that evening.

HEALTH BOARD
The Commissioners asked the Auditor to send copies of the Smoking Ordinance and the Food Ordinance to the Health Board members for review prior to their meeting on July 23rd. The Board feels these Ordinances directly impact their departments and their Board should review them and give any input they feel is necessary.

COUNTY ATTORNEY
David Grund told the Board that he had given Carol Biddle the final draft of the Food Ordinance for the Health Department. The Board informed Mr. Grund that they have instructed the Auditor to send the Health Board members copies of both ordinances for their review.

Mr. Grund said he is working on an Ordinance for Mike Peconga at EMA. This Ordinance is to allow him to bill to recover expenses from an event or a spill. No action taken.

DEER CREEK CEMETERY
The Board and Mr. Grund briefly discussed the Deer Creek Cemetery issue. Neither action taken nor decision made.

ELEVATORS
The Board received a proposal from Metro Elevator Service Company to come and evaluate our elevators. The Board agreed that both elevators need updated and asked Commissioner Hawley to call Metro Elevator Service Company to allow them to assess our elevators.

COLLINS ENGINEERING
The Board received a brochure from Collins Engineering concerning under water bridge inspections and other engineering solutions.

JAIL DOORS
The Board received the final corrected claim for Pauley Jails.
A motion was made by Commissioner Deeds to pay the $16,534.41. The motion was 2nd by Commissioner Boyer and passed 3-0.

AMERICAN STRUCTURE POINTE
The Board received a letter from American Structure Pointe concerning a reply from Ken Einselen on Business 31. The Board confirmed the statements of Mr. Einselen.

HIGHWAY ISSUES
Sam Waltz was asked by the Board to contact the lady on East River Road concerning her right to purchase more dust control than they allow per resident the next time he is shooting the dust control in that area.

Mr. Waltz said there was a fire on the Zen Bridge. He will clean up and burn the debris if he can.

COURT HOUSE ISSUE
Jacob Bowman from Bowman’s Heating and Cooling brought the Sieman’s contract back to the Board after he had reviewed it. His recommendation is to sign the one-year contract. A motion was made by Commissioner Boyer to sign a one-year contract with Sieman’s. The motion was 2nd by Commissioner Deeds and passed 3-0.

Mr. Bowman and the Board discussed his proposal to re-do two restrooms in the Court House. The restrooms to be remodeled are the 2nd floor ladies restroom and the 3rd floor men’s restroom. A motion was made by Commissioner Boyer to move forward with the contract to re-do the bathrooms and use the doors and marble in the basement to maintain the integrity of the building. The motion was 2nd by Commissioner Deeds and passed 3-0. The amount of the contract is $9,326.12.

CLERK’S OFFICE WATER SYSTEM
Trudy McCrae brought a request to the Board to replace her bottled water with a water system. The Board asked how it would be funded. Ms. McCrae said they voluntarily pay for the water now. The Board was told this was a 5year contract. The Board made no decision because a new Clerk of the Courts will be in place January 1, 2008 and the current Clerk would not be here to maintain the 5-year contract.

CLAIMS
Commissioner Deeds made a motion to approve the claims. The motion was 2nd by Commissioner Boyer and passed 3-0.

MINUTES
Commissioner Boyer moved to accept the minutes with one correction. Cumulative Bridge fund was changed to Cumulative Courthouse. The motion was 2nd by Commissioner Deeds and passed 3-0.

PERSONNEL POLICY
The Board was given a personnel policy from another County to review. There are issues with the 9-1-1, Sheriff and Highway Department over time calculations. No action taken at this time.

Commissioner Boyer moved to adjourn. The motion was 2nd by Commissioner Deeds and passed 3-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

______________________________, CHAIRMAN
GARY D. HAWLEY

______________________________, VICE CHAIRMAN
GREGORY DEEDS

_______________________________, MEMBER
C. CRAIG BOYER

ATTEST: _______________________, Auditor
Brenda Weaver