THE MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
DECEMBER 11, 2006

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

Carmine Gentile/Estates at Eagles Pointe issue

Mr. Gentile told the Board that he had spoken with Andrew Swayne at the Attorney General’s Office concerning the loss of revenue from the Estates at Eagles Pointe.

Mr. Gentile suggested the Board contact Mr. Hopkins who is the Chief of Staff and set up a meeting to discuss the issue and get some suggestions for a resolution.

Commissioner Boyer suggested that Mr. Gentile, both Assessors and Jim Tidd should attend.

LEGAL NOTICE QUESTION
Commissioner Deeds said he spoke with Michelle Boswell at the Peru Tribune concerning the posting of closings for the Court House. The $10 fee will be written off due to the fact it was suppose to be advertised as a public service announcement and not a Legal Notice advertisement.

OLD BUSINESS/MCCLURE OIL COMPANY
Commissioner Boyer said that McClure’s would be glad to have our business as a back up for the Sheriff’s Department and any other department that is in need of gas in southern Miami County. They will remove the State taxes but the federal ones would have to be dealt with by the County. A motion was made by Commissioner Boyer to apply with McClure’s for credit cards to be used as a back up for County vehicles. The motion was 2nd by Commissioner Deeds and passed 3-0.

SANITARIAN ISSUES
Ken Scott informed the Board that he had attended the Animal Control Meeting to inform them that he is having problems with dead animal calls. He stated that it is statute that within 24 hours an owner must bury the animal with 4 feet of earth. Mr. Scott said that Endsley removals is collecting animals and burying them on his property. This is not compliant with statute. Commissioner Deeds asked if he is sure the practice is still being done or was this an old complaint? Mr. Scott said he has had no recent complaints, this one was from August.
Commissioner Hawley said until we get verification we do not know for sure this is a continuing practice.

Commissioner Hawley said the Board needs to set up a meeting with Mr. Tigler. Commissioner Deeds asked Mr. Scott to see how many complaints he has. Mr. Scott said only 2 or 3 a year.

ATLAS CONTRACT
A motion was made by Commissioner Boyer to sign the contract with Atlas Building Services for cleaning of the Court House Rotunda. The motion was 2nd by Commissioner Deeds and passed 3-0.

MINUTES
A motion was made by Commissioner Deeds to approve the minutes from the previous meeting. The motion was 2nd by Commissioner Boyer and passed 3-0.

IT ISSUES
John Powell informed the Board that he would be on vacation and wished them Happy Holidays. The Board and Mr. Powell discussed a sound and/or camera system for the Commissioners room.

Mr. Powell said after the first of the year he will be going to Indianapolis for a Department of Local Government Finance compliance meeting.

CLERK OF COURTS ISSUE
Trudy McCrae sent a bill for the meals provided to poll workers to the Board for review. The party that furnished the meals charged more than was budgeted for. The Board directed the Clerk to pay the bill. It has nothing to do with Board.

HIGHWAY ISSUES
Virginia Bennett discussed the payroll schedule and Commissioner Boyer moved to adopt the payroll schedule for 2007. The motion was 2nd by Commissioner Deeds and passed 3-0.

The Board looked at the fuel quotes again and a motion to accept the accelerated bids on unleaded fuel was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

RECORDERS MICROFILM CLAIM
A motion to pay a claim for $3,294.85 was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

TRUSTEE APPEAL FOR DEER CREEK TOWNSHIP
The Board received an appeal from Bradley J. Harrison to appeal the denial of assistance from the Deer Creek Township Trustee. Commissioner Deeds made a motion to set the appeals date for December 18, 20906 at 9:00 am. The motion was 2nd by Commissioner Boyer and passed 3-0.

DOX POP
The Board received a contract from DoxPop but decided to hold it until the Clerk of the Court is available to explain what has changed from the old contract.

STRAGEGIC HEALTH PLANS CORP.
The Board received information from Strategic Health Plans Corp offering to come in to review some options for Health Care Strategies. Commissioner Deeds suggests the insurance committee review this information and have the company come before the committee before it is brought to the Commissioners.

TRANSFER AND ENCUMBERANCE
The Board reviewed some clean up issues in their budget.
A motion to encumber the money for the Animal Control vehicle to cover the first payment was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.
The amount encumbered is $9,555.11.

A motion was made by Commissioner Deeds to approve a transfer of $13,861 from Juvenile DOC to Secured Detention. The motion was 2nd by Commissioner Boyer and passed 3-0.

COUNTY ATTORNEY ISSUES
David Grund was informed by Commissioner Hawley that the Insurance carriers for the County said we have the coverage that Atlas is requesting in their contract to clean the Rotunda of the Court House.

Commissioner Deeds asked David Grund to look at the IC code to see what the enforcement is for not complying with the burying of dead animals.

ATLAS COLLECTIONS
Commissioner Deeds made a motion to sign the agreement for collection services from Atlas Collections for the Treasurer. The motion was 2nd by Commissioner Boyer and passed 3-0.

MCEDA APPOINTMENTS
A motion was made by Commissioner Boyer to re appoint Dave Stevens and Pete Speth to the Board. The motion was 2nd by Commissioner Deeds and passed 3-0.

A motion was made by Commissioner Boyer to appoint Roger Merriman to the MCEDA Board to replace Bob Larrison who resigned due to moving out of the County. The motion was 2nd by Commissioner Deeds. The motion passed 3-0.

A motion was made by Commissioner Boyer to appoint Dr. McKaig to replace Dr. Orr to a 4 year term on the MCEDA Board. The motion was 2nd by Commissioner Deeds and passed 3-0.

SIEMANS
The Board received a proposal from Siemans for a project enhancement of the current Court System controls. The cost is $1,926. A motion to accept the contract was made by Commissioner Boyer and 2nd by Commissioner Deeds. The motion passed 3-0.

CHIP AND SEAL REQUEST FOR 1150 SOUTH
The Board received a petition for 300 East and Strawtown Pike.
The Board also received a request for a Hidden Drive Way sign for 1287 West and County Road 300 South. The requestor is Roger Timme.
These issues were forwarded to Ken Einselen to review.

COURT HOUSE CLERICAL/FLOAT POSITION
A motion was made by Commissioner Deeds to hire Loretta Andrews for the job. The motion was 2nd by Commissioner Boyer and passed 3-0.

PERU TOWNSHIP ASSESSOR
Mike Chittum informed the Board that Joann Sunday is in surgery at this time but he does not know her status. He said they are out of part time money and he needs to approach the Council for an additional appropriation. He will speak to them next Tuesday.
The Auditor will add Mr. Chittum to the Agenda.

ISSUES TO CHECK
The Commissioners asked the Auditor to check on the GIS data that is not been addressed. There are 600 parcels off.

The Board also wants the page of the policy sent once again to all employees concerning vacation and personal days being set at the anniversary dates.

A motion to adjourn was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_____________________________, CHAIRMAN
GARY D. HAWLEY

_____________________________, VICE CHAIRMAN
GREGORY DEEDS

____________________________, MEMBER
C. CRAIG BOYER

ATTEST: ___________________, Auditor
Brenda Weaver