THE MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
November 20, 2006

Chairman Hawley called the weekly meeting of the Board of Commissioners.

TREASURERS ISSUES
Karen Large told the Board that in August she gave the Board a time line for assessment and billing dates. Ms Large said we are considerably behind on assessment at this time. The trending information has just been given to Scott Potts. It will take him time to complete his work and then give it to the DLGF (Department of Local Government Finance) to approve. Ms. Large wants the Board of Commissioners to get some people together to push the process. Commissioner Hawley feels it is a good idea. Mr. Hawley instructed Ms. Large to find out when Mr. Potts is available for a meeting. After this discussion the Board set the meeting for 1:30 pm next Monday. The Treasurer also informed the Board that taxes are posted and she is waiting on the November distribution of PTRC (Property Tax Replacement Credit). The treasurer gave a report to the Board concerning the October tax sale. The Treasurer also asked the Board if the County attorney had reviewed the contract with Atlas for demand notices for collections. Commissioner Hawley said he would check with Mr. Grund when he comes in.
Ms. Large also asked about the 2nd clerical position the Board will be hiring. She wanted to know when the resumes’ should be turned in. The Board said as of today they may be submitted to the Auditor.

PAYROLL
A motion was made by Commissioner Boyer to approve the payroll. The motion was 2nd by Commissioner Deeds and passed 3-0.

EMA
Mike Peconga told the Board that he has the contract for computers for the fire departments. Mr. Peconga said each person receiving a computer will be given a copy of the county policy for computer use.
Mr. Peconga also invited the Board to the EMA Christmas party on December 1 at 6:00 p.m.
Mr. Peconga also said he and Chris Marks will be in NIMS schooling on December 2 & 3 and unavailable.

INDOT STATE ROAD 19
The Board received a copy of the signed unofficial detour for reimbursement agreement on State Road 19 for $6,339.

HOBBS ASPHALT SEAL COATING
The Board received a bill for marking the spaces for handicapped accessibility to the Court House from Hobbs Asphalt. A motion to approve the claim was made by Commissioner Deeds. The motion was 2nd by Commissioner Hawley and passed 2-0. Commissioner Boyer was absent for this vote.

HEALTH CARE COMMITTEE
Commissioner Hawley said he will contact the members of the Insurance Committee to set up a meeting next week if possible.

WALKER & ASSOCIATES INSURANCE
The Board received a notice of liability insurance for United Tech. This will be held on file for further reference.

IDEM Notice
The Board received a request from Diamler Chrysler for air quality permit at Grissom Aeroplex.

MEXICO SEWER DISTRICT
The Board received a notice of a meeting with Mendenhall & Associates for a meeting on December 4, 2006 with the Mexico Sewer District to set up dates for public hearings.

NORRIS INSURANCE AGENCY
The Board received a notice that a change in our policy to add some additional equipment to our policy. This increases the cost by $228 per year.

MICROFILMING RECORDS IN THE RECORDERS OFFICE
The Board received a bill for microfilming mortgage records in the Recorders Office. A motion to approve was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

NIPSCO REQUEST
The Board received a request to extend lines to a regulator station at Grissom. A motion was made by Commissioner Deeds to approve the request. The motion was 2nd by Commissioner Boyer and passed 3-0.

IDEM Notice
The Board received a revocation and approval notice for E&B Paving.

NOTICE OF INDOT MEETING
Ken Einselen brought an invitation to attend a meeting in Fort Wayne on December 4, 2006 held by INDOT. The projects that are planned for Miami County will be discussed.

MINUTES
A motion to approve the minutes was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

STOREAGE UNIT
The Board ordered a storage unit that is Fire Department approved for the gas stored for use in the lawn mower and snow blower. A motion to approve the claim was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.
ANNEX BUILDING
Commissioner Hawley informed the Board that a fire extinguisher is missing from the 3rd floor of the Annex building. The board will purchase one to replace it.

FUNDS TRANSFERRED IN LINE ITEMS IN COMMISSIONERS BUDGET
A motion was made by Commissioner Deeds to transfer funds from line items to other line items to clear up some shortfalls to the appropriated budget. The motion was 2nd by Commissioner Boyer and passed 3-0.



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11-20-06

DAVID GRUND COUNTY ATTORNEY
Mr. Grund brought the Public Defender Board Ordinance to the Board for approval. A motion was made by Commissioner Boyer to adopt the amended Ordinance. The motion was 2nd by Commissioner Deeds and passed 3-0.

CLAIMS
A motion to approve claims was made by Commissioner Boyer and 2nd by Commissioner Deeds. The motion passed 3-0.

PROSECUTOR REQUEST
Mr. Grund informed the Board that the Prosecutor would like them to approve the establishing of a fund for forfeitures and caesuras in drug busts. The Prosecutor set the old Ordinance up as Peru Police Department investigation funds that all went to the Peru Police Department and he would like to change that. A motion to adopt the ordinance as presented was made by Commissioner Boyer and 2nd by Commissioner Deeds. The motion passed 3-0.

HIGHWAY DEPARTMENT
Sam Waltz brought his accident report to the Board. Mr. Waltz had an accident in a County vehicle last Thursday.

BIDS OPENED FOR HIGHWAY DEPARTMENT
The following businesses submitted bids for stone and gravel.
1. Malea Sand & Gravel
2. Chuck Shane Gravel
3. Hanson Aggregates
4. Kewana Irving Materials
5. Kokomo Gravel Inc.
6. Peru Sand
7. Rock Industries
8. Speedway Sand & Gravel
Bids for Bituminous Materials
1. Central Paving
2. Pierceton Trucking Company
3. Phend & Brown Inc.
Dust Control
1. Bit Mat Products
2. SEM Materials LP
Fuel Products
North Central Co-op is the only Bid
A motion was made by Commissioner Deeds to take under advisement and award next Monday. The motion was 2nd by Commissioner Boyer and passed 3-0. Commissioner Deeds noted that the Board reserves the right to accept or reject any and all bids.

CLAIMS
Commissioner Deeds made a motion to approve the claims. The motion was 2nd by Commissioner Boyer and passed 3-0.

CIRCUS LANE
The Board received a notice that as of December 4, 2006 Circus Lane will be transferred to Miami County.

WTH CLAIM
A motion was made by Commissioner Boyer to pay the claims to WTH. One is for $4,000 and one is for $1,000. The motion was 2nd by Commissioner Deeds and passed 3-0.

Commissioner Boyer made a motion to adjourn. The motion was 2nd by Commissioner Hawley and passed 2-0. Commissioner Deeds had left for another meeting.

Jim Tidd from MCEDA came in and the Board reconvened.
The Board and Mr. Tidd discussed the 3% interest on the loan GRA had will the County. MCEDA is planning to extend the loan to use for incentives for the spec building.
Commissioner Hawley said his question was the process and how it is followed. After some further discussions a motion was made by Commissioner Boyer to recommend this goes to the Council. The motion was 2nd by Commissioner Hawley and passed 2-0.

A motion to adjourn was made by Commissioner Boyer and 2nd by Commissioner Hawley. The motion passed 2-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONER

____________________________, CHAIRMAN
GARY HAWLEY

____________________________, VICE CHAIRMAN
GREGORY DEEDS

____________________________, MEMBER
C. CRAIG BOYER

ATTEST: ____________________, Auditor
Brenda Weaver