MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
OCTOBER 23, 2006

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

MEXICO SEWER DISTRICT
Tina Henderson acting as the grant administrator for the Mexico Sewer District asked the Board of Commissioners if they would be the lead applicants for the grant application.

The amount the District is applying for is $500,000. The first round for the Community of Rural Affairs grant deadline is January 5, 2006. The first award date is April 1, 2007. The 2nd round is September, 2007. The Board and Ms. Henderson agree that they do not wish to miss the deadlines. A motion to accept the responsibility for the lead applicant for the grant was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.


Tama Brietweiser asked the Board for an audience. She stated that she was a 2nd floor Clerk in the Clerk’s office. Her employment had been terminated by Trudy McCrae and she feels it was not right that she was let go. Ms. Brietweiser stated that she was a single mom and she was sick. She asked if they felt she should have been fired while being sick. The Board of Commissioners told her that they set policy but the Office Holder has a right to hire and fire. Commissioner Hawley said he had spoken with the Clerk about this issue and she assured him that this was not the only time Ms. Brietweiser had been absent. The Auditor stated that the only thing on file in her payroll record was a doctor’s release for her to come back to work on the 25th. She did not return to work and the Auditor was informed that the Clerk had dismissed her.

EMA
Mike Peconga and Commissioner Hawley discussed the exercise that occurred and told those in attendance that they felt Miami County carried out their part of the exercise effectively.

NEXTEL AND THE RADIOS
Jim Comerford explained to the Board that 10 years ago Nextel began on 8 band the same radio frequency as the law enforcement/first responders radio frequency and there did not seem to be a problem. Now all public service radios will have to be moved because the Nextel users are interfering with the air waves.

Mr. Comerford explained that Nextel will be paying all the costs associated with the changes but someone will have to be a contact person. Every minute it takes to complete the task and all costs associated with it will have to be tracked for reimbursement purposes.

The Board, Mr. Comerford and Mr. Peconga discussed whether it should be an organized effort headed by the County or should each local department and the City of Peru do their own tracking. Either way, it became apparent that someone has to be the initial contact person to organize the process. Mr. Comerford said he has a part time employee that could do the tracking and keep the time for reimbursement.

A motion was made by Commissioner Boyer to appoint Jim Comerford as the contact person. The motion was 2nd by Commissioner Deeds and passed 3-0.

IT ISSUES/JOHN POWELL
Mr. Powell informed the Board that the Highway Department phone system is in place. He said the server will be installed next week and after that he will add the soft ware to the server. After the first of the year the Highway Department will move to the new software.

The ProVal server is up and running and he will be moving the tax system tomorrow.

The lap tops to the first responders are ready except for the anti virus software added.

The camera system for the Court House will be in place within the next month. The Board and Mr. Powell discussed their requirements of the cameras.

WEB SITE
Commissioner Deeds asked that the minutes of the Board of Commissioners be placed on the web one week after they are approved.

KEN EINSELEN/HIGHWAY ENGINEER
Mr. Einselen received a letter from INDOT indicating they are going to do striping on Circus Lane. When this roadway is completed the County will assume the road.

COURT HOUSE DOOR OPENER/HANDICAPPED ACCESSIBLE
Ken Einselen brought the proposal from A-1 for some clarification. After the Board revisited the proposal and it was made clear that the opener would interface with the card key software. A motion was made by Commissioner Boyer to accept the A-1 bid. The motion was 2nd by Commissioner Deeds and passed 3-0.

ABATEMENTS - L&M STAMPING AND DAVID LEVIN CO.
County Attorney David Grund asked the Board to sign the abatement agreements that were approved by the County Council on October 17, 2006. A motion to sign the agreements was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

CLAIMS AND PAYROLL
A motion was made by Commissioner Boyer to pay the claims and payroll. The motion was 2nd by Commissioner Deeds and passed 3-0.

Page 2
10-23-06

MINUTES
A motion was made by Commissioner Deeds to approve the minutes. The motion was 2nd by Commissioner Boyer and passed 3-0.

EXTENSION OFFICE
Gary Horner told the Board that he appreciated them approving the lease agreement with Purdue for the computers and software. He also said he appreciated John Powell reviewing that agreement for the Board.

COURT HOUSE ROOF
Commissioner Hawley said there was yet another leak in the Court House roof. The company did respond and fixed the leak this time at no cost to the County because it is under warranty.

Commissioner Boyer brought the problem of pigeons on the roof to the Board for discussion. He stated that Jeff Price said that Ravens keep them away and he would like to find out more about how to keep them off our roof. It is making an awful mess and he feels it is harmful to the Limestone. Mr. Boyer will get with Mr. Price and possibly the DNR to find out what can be done.

675 EAST REIMBURSMENT
The Board received a check for 2 claims that were approved for reimbursement. The amount is $40,775.

GIE CLAIM
A motion was made by Commissioner Boyer to pay the GIE claim. The motion was 2nd by Commissioner Deeds and passed 3-0.

RECORDER/STOREAGE ISSUE
Sherry Payne told the Board that she has not heard back from First Farmers bank. She and Commissioner Boyer had discussed moving the microfilm to First Farmers Bank to keep it all in one large area. Commissioner Boyer made a motion to pay the bill to National City Bank due to it being late and not hearing back from First Farmers. The motion was 2nd by Commissioner Deeds and passed 3-0. Commissioner Boyer said he would be checking with First Farmers to find out what happened.

LOST BRIDGE/NATIONAL HISTORICAL REGISTER
The Board received a letter from the DNR stating that the Eikenberry Bridge aka Lost Bridge is now listed as a Historical Place.

RECESS
The Board recessed to the Probation Department. There are some issues with re arranging some offices that they needed to review.

RECONVENED
A motion to adjourn was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

__________________________________________, CHAIRMAN
GARY HAWLEY

__________________________________________, VICE CHAIRMAN
GREGORY DEEDS

__________________________________________, MEMBER
C. CRAIG BOYER

ATTEST: _________________________________, Auditor
Brenda Weaver