MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
SEPTEMBER 24, 2006

Commissioner Hawley called the weekly meeting of the Miami County Board of Commissioners to order.

CLERK OF COURTS
The Board received a notice from the Clerk concerning the meeting of the Commission on Public Records. The meeting will be held on November 15, 2006 in the Commissioners room.

IDEM NOTICES
The Board received the following IDEM notices.
Shannon & Amy Floor for a confined feeding operation
Notice to file the paper work for
Harold Wilson
Ed Wilson
Morris Farms
Milton R. Ash
And Nina Mussleman
These forms need to be turned in by December in order to be approved.

HOME ELEVATOR COMPANY
The Board received a notice from Home elevator Co. stating the possibility of a problem with the hydraulic system of our elevator. The Board decided this was an advertisement and did not act upon it.

HEARING FOR POOR RELIEF
Commissioner Hawley opened the hearing for poor relief concerning Pipe Creek Township. Johnee’ (Washington) Green asked the Board for assistance. She explained that she tried to get a paper from the trustee. Pat Wade, Pipe Creek Township Trustee, said she had given her the paper work and that she will do whatever the Board instructs her to do. She suggested that she pay the amount allowed in her guidelines. After discussing the situation a motion was made by Commissioner Deeds to request the Trustee allow $350 be granted to Ms. Green for rent. The motion was 2nd by Commissioner Boyer and passed 3-0.

COURT HOUSE HANDICAPPED RAMP
A motion to allow the bid from TT & T concrete in the amount of $12,600 for the south side of the Court House for the handicapped approach and the fixing of the area was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

KIMME & ASSOCIATES
The Board received a partial bill from Kimme & Associates for the needs assessment. Commissioner Hawley said he would like to table this bill until the Board reviews the preliminary needs assessment. The bill was for $28,452.
A motion to table the bill was made by Commissioner Boyer and 2nd by Commissioner Deeds. The motion passed 3-0.

MINUTES
A motion was made by Commissioner Boyer to approve the minutes. The motion was 2nd by Commissioner Hawley (Commissioner Deeds was absent for the last meeting). The motion passed 3-0.

EMA DIRECTOR
Mike Peconga and the Board discussed the district 3 exercises that are coming up on the 19th of October. Commissioner Hawley said he would like to attend but has a previous commitment and is not sure he can change his schedule.
Mr. Peconga also told the Board that there is no grant money left for any further Court House Security.
The Board reviewed the grant agreement for the purchase of 10 lap tops for EMA. A motion to sign the grant from Homeland Security for 10 laptops was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0. The grant is for $11,250.00.

PAYROLL
A motion was made by Commissioner Boyer to pay the payroll and claims as advertised. The motion was 2nd by Commissioner Deeds and passed 3-0.

PAYROLL SCHEDULE
The Board discussed the pay roll schedule for 2007. They reviewed a sample from Cass County for a 26 week pay. It appeared as though their schedule would work for us and make us compliant with the State’s requirements. A motion to adopt the payroll schedule for the 26 pays was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

AMERICAN CONSULTING
Chris Murphy gave a letter for reimbursement for the Board to sign. He explained that with the INDOT re- organization and the district changes he wants to be sure to keep on top of the requirements. He suggested pavement coring and a condition report to assess the Business 31 project. There are questions as to whether there will be funding for complete reconstruction. The Board needs $30,000 to do the coring and assessment of the project. It was stated that with the re surfacing of all or part of the road they would get 15 to 20 years of service. The Board discussed the major moves funding and Sam Waltz said that he understood that US 31 project through Miami County will not be changed much. Mr. Murphy said that the plan is to eliminate stoplights and change access on some roads. After some further discussion a motion was made by Commissioner Deeds to allow the $30,000 to do the road coring and to come back with a scope of work. The motion was 2nd by Commissioner Boyer and passed 3-0.
A motion to re submit the original request for funding was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0. This is necessary due to the districts being changed.

PROBATION
Susan Rice asked if there has been any further discussion concerning security for the annex building. The Board informed her that the grant had been turned down.

She stated that she has some money that could be used if they decided to go ahead with some security measures.

HIGHWAY
Mr. Waltz brought a reimbursement paper for signatures concerning the unofficial detour. Commissioner Deeds made the motion to sign the reimbursement. The motion was 2nd by Commissioner Hawley and passed 3-0.

HIGHWAY MECHANICS VEHICLE
Mr. Waltz said he would like to look at a new vehicle for the mechanic. The old truck has over 150,000 miles on it and he feels it would be a better choice to buy new. A motion was made by Commissioner Deeds to allow the highway supervisor to look for a vehicle for the mechanic. The motion was 2nd by Commissioner Boyer and passed 3-0.

COMPUTER SOFTWARE FOR HIGHWAY DEPARTMENT
Mr. Waltz said there is a meeting in Plymouth on October 4, 2006 for software they are looking at. He would like a couple of his employees to go to the meeting and view the software. A motion was made by Commissioner Deeds to allow Virginia Bennett and another employee of Mr. Waltz choosing to attend the meeting. The motion was 2nd by Commissioner Boyer and passed 3-0.

PERU CITY PARK
Mr. Waltz said he has not heard from the City Park concerning the use of his bridge crew to replace a pipe. Mr. Waltz said it will be November or December before he could get to the project.

MIAMI COUNTY ECONOMIC DEVELOPMENT AUTHORITY
Jim Tidd and Kristy Householder were present. Mrs. Householder informed the Board that L&M Stamping would be buying a new piece of equipment and the incentive committee met and recommended they receive an abatement. The abatement would be for 5 years. The equipment is worth $84,000. The requirements placed on the abatement is that they maintain a minimum of 35 employees and all personal and real property taxes are paid by November 11, 2006. If these requirements are not met the abatement is void. Commissioner Deeds moves to support and to make the recommendation to the County Council that they approve the abatement with the conditions discussed. The motion was 2nd by Commissioner Boyer and passed 3-0.

Jim Tidd told the Board that the MCEDA Strategy is complete and would like a vote of support by the Board. A motion to support the MCEDA Strategy with the understanding that it is subject to changes was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

ATLAS/ROTUNDA CLEANING
The Board received the agreement from Atlas for cleaning the rotunda. A motion was made by Commissioner Deeds to have David Grund review this document before the Board signs it. The motion was 2nd by Commissioner Boyer and passed 3-0.

HOLIDAY SCHEDULE
The Board reviewed and Commissioner Deeds made a motion to approve the same Holiday schedule as 2006 with the exception of giving a full day for Good Friday. The motion was 2nd by Commissioner Boyer and passed 3-0.

VACATION SCHEDULE REQUEST
The Board received a letter from an employee with an alternative schedule for vacations. No action was taken.

DAVID GRUND
Mr. Grund brought the Habitat for Humanity tax obligation resolution to terminate the tax obligation to the Board for review and signatures. Commissioner Deeds made a motion to adopt the Resolution 9-25-06 relieving the tax obligation for lot 202 in North Peru Addition and to transfer the property to Habitat for Humanity. The motion was 2nd by Commissioner Boyer and passed 3-0.

The Board and Mr. Grund discussed whether or not to ask Rick Hall to come and talk about financing the jail project. The Board decided not to have him come. The Board feels there would be a conflict due to his position on our appeal issue at the Estates at Eagles Pointe.

ANIMAL TAX ORDINANCE
The Board and Mr. Grund discussed the Ordinance. Mr. Grund will bring it back next week for the Board to review.

HIGHWAY ENGINEER
Ken Einselen said that Roy Buskirk is trying to get with Mr. Grund to complete the right of way acquisitions. The Board instructed him to discuss this with Mr. Grund.

Commissioner Boyer moved to adjourn. The motion was 2nd by Commissioner Deeds and passed 3-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

____________________________, CHAIRMAN
GARY HAWLEY

____________________________, VICE CHAIRMAN
GREGORY DEEDS

____________________________, MEMBER
C. CRAIG BOYER

ATTEST: ___________________, Auditor
Brenda Weaver