MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
AUGUST 21, 2006
765-472-3901

Chairman Hawley called the weekly meeting of the Board of Commissioners to order.

PATIENT CARE PARTNERS/WELLNESS PLAN
Elizabeth Tyner RPH, DD and Joyce Greer RN presented their wellness program to the Board. The insurance committee has seen this presentation. No action was taken

HIGHWAY DEPARTMENT SOFTWARE
Softworks Inc representative Steve Miller gave a presentation of his program. He explained that he had converted data from the Highway department’s information. It will take less time to switch systems than was anticipated.

Mike Peconga and John Powell had been discussing this software and found that it has EMA requirements. There is a grant that could possibly pay for the package. Mr. Peconga will do some research and return next week with an answer.

EMA LAW ENFORCEMENT GRANT
Mike Peconga informed the Board that he received a letter concerning the grant from Home Land Security. Commissioner Boyer made a motion to allow Commissioner Hawley to sign a letter to the Indiana Department of Homeland Security. The motion was 2nd by Commissioner Deeds and passed 3-0.

EMA/EXERCISE
Mike Peconga said that October 19, 2006 there will be a table top exercise in Fort Wayne. He invited the Board members to attend. Commissioner Hawley said he would attend.

NORTH CENTRAL CO-OP
The Board received information from an employee of the Co-op that there are plans to replace the office building. The floor is rotting and it appears as though they are on the State’s right of way so the building must be moved back. The County Health Environmentalist will not ok the building because the current septic is under compacted soil. The system is working fine right now. Commissioner Hawley stated this is one of those rare occasions where a waiver is needed. Commissioner Boyer said he feels the Board should attend the Health Board meeting and ask for a waiver for this project. The North Central Co-op employee was instructed to contact Dr. Savage. If the next meeting is not in an appropriate time frame he could call a special meeting of the Health Board.

CLERK ISSUE
Shelly Shircliff informed the Board that she is the employee that does the microfilming and scanning. She has back problems and is the one that has been assigned to assist genealogists in pulling the books for research. The books are currently on the 4th floor (on the floor). She asked the Board what to do. The Board told her they are in the process of cleaning the 4th floor but the Clerk needs to assign someone else to the job if she is not able to do it.

PUBLIC DEFENDER ISSUE
Bryan Michaud informed the Board of the Public Defender Board meeting last week. He explained the concerns about the State cases weighing system. Mr. Michaud said 17 cases were assigned today. The County will enter a contract for $25,000 each for the 4 attorneys to finish all the cases for the remainder of this year.

According to the estimated State requirements the County would need 3 more Public Defenders to stay in the program. He said it was questionable if it was financially feasible. He said the Public Defender Board elected to look for an alternative. Commissioner Hawley stated that the Board of Commissioners needs to come up with a recommendation on the pay for attorneys and whether or not to include health care benefits. He feels they need to recommend these things to the Council during budget hearings.

Mr. Michaud said they need to go before Council to have the funds appropriated from the Public Defender Supplemental Fund. A motion to go to Council to request the $100,000 from the PDSF was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

CLERK OF THE COURT
Trudy McCrae told the Board there is a situation on the 4th floor and she feels she is getting the run around. She said the books are out of order and need to be put on a book shelf. She said the ones built won’t work. Commissioner Deeds said they should have never removed the books from her office before they had shelves for them. Ms. McCrae was also told that the Board is working as cost effective as they can.

TOBY STEFFAN/BS&F
Mr. Steffan and the Board discussed an issue concerning parcel #10 on County Road 675. The owner of the property wants the Board to guarantee him that no utility lines will ever go on his side of the road. Mr. Steffan recommends that right of way markers to establish the right of ways. Sam Waltz will check with the utilities and phone company to see what their future plans are for that stretch of road with regard to lines. No further action taken.

CITIZEN/COMMUNITY CORRECTIONS
A lady requesting space to hold church services said she has spoken with Angie Beaver and explained the days she would need the room. The Board informed her that they have never allowed this type of meetings and feels they would be setting a precedent and declined her request.




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HIGHWAY ISSUE
Mr. Waltz told the Board that Randy Hileman has the opportunity to go to schooling for the NIMS requirements. The schooling is September 22, 2006. A motion to allow was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

HOLMAN SCHOOL/Ivy Tech
Mr. Waltz said he put 80 tons of base on the surface of the IVY tech parking lot.

RAILS TO TRAILS SIGNS
A motion was made by Commissioner Deeds to allow the $2,085.72 for the Rails to Trails signs to be spent out of the CEDIT budget appropriated for Highway use. The motion was 2nd by Commissioner Boyer and passed 3-0.

The Board instructed Mr. Waltz to prioritize the projects for the CEDIT funds and bring them back to the Board for review.

MINUTES
A motion to approve the minutes was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

GASB 34 PROCEDURES
The Board reviewed the Procedures Policy drafted by Tim Wells for the County. A motion was made by Commissioner Deeds to turn the amended procedure policy over to David Grund to review. The motion was 2nd by Commissioner Boyer and passed 3-0.

HIGHWAY ISSUE/DECK PATCHING ON BRIDGES 46 AND 111
Ken Einselen gave his recommendations for the proposals to the Board for consideration. A motion was made by Commissioner Deeds to allow the quote from Baker & Shultz and we take the appropriate action to attain funding. The motion was 2nd by Commissioner Boyer and passed 3-0.

SIEMANS/SOFTWARE
The Board received a quote from Siemans for software upgrade, training and specifications for the computer needed to apply this upgrade. A motion was made by Commissioner Deeds to allow. The motion was 2nd by Commissioner Boyer and passed 3-0.

COURT HOUSE SIREN
The Board was informed that the parts were ordered to repair the siren on top of the Court House. The Auditor was reminded to bill the City of Peru for half the cost when the bill is received.

BUILDING REPAIRS
The Board discussed the door at the south entrance of the Court House. Peru Glass & Screen will be repairing the hinge and pin and give an estimate as to the cost of extending the area to accommodate a handicapped accessible entrance.

The Board decided to ask the County Engineer to design the specs for the handicapped area of the building.

BRIDGE 28
Commissioner Deeds made a motion to select Strand & Associates for the bridge #28 project. The motion was 2nd by Commissioner Boyer and passed 3-0.

SOLID WASTE
John Haines asked the Board if he could have permission to request view only access to the Auditor’s computer system. A motion to allow was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

NOTICE FROM INDIANA STATE POLICE/RADIO FREQUENCY
The Board received a request to have certain channels removed from the County system. There is a problem with too many on specific channels at the same time.

A motion was made by Commissioner Deeds to adjourn. The motion was 2nd by Commissioner Boyer and passed 3-0.

Adjourned

THE MIAMI COUNTY BOARD OF COMMISSIONERS

______________________________, CHAIRMAN
GARY HAWLEY

______________________________, VICE CHAIRMAN
GREGORY DEEDS

______________________________, MEMBER
C. CRAIG BOYER

ATTEST: ______________________, Auditor
Brenda Weaver