MIAMI COUNTY BOARD OF COMMISSIONERS
25 NORTH BROADWAY
PERU, INDIANA 46970
AUGUST 14, 2006

Commissioner Hawley opened the meeting of the Board of Commissioners.

PEN PRODUCTS
Pam Friend gave the Board information concerning the products and services that the Indiana Department of Corrections provides to Counties and businesses.

SRI
Jim Hughes and Glen Leudke discussed procedures concerning Commissioner’s certificate sales. There are 22 certificates that the Board of Commissioners will need to set a price on the individual parcels within the next 60 days. Mr. Hughes told the Board that our tax sale date is October 17, 2006.

HIGHWAY ISSUES
Sam Waltz and Virginia Bennett came before the Board with John Powell to discuss a software package they have been reviewing. The Board was told that the Wabash County Highway Department has been using this software since 1999 and is satisfied with it.
The software will handle the FEMA reports and schedule of claims. There are several modules that could be ordered if they feel it would be beneficial; but feel only a few would be necessary at this time. Ms. Bennett said the information she currently has is suppose to be downloadable into their system. She will send a back up to let them try the download. For her to go back and enter each line of their budgets would be too time consuming. John Powell told the Board that with any system they choose a new server will be needed.
Ms. Bennett will get some more concrete cost information and will bring this back next Monday for further review.

Rails to Trails
Sam Waltz said he brought Scott Ash to address the proposed signage on the Rails to Trails property. Mr. Ash said the recommendation by Ken Einselen was incorrect. He feels there are quite a few more signs needed. Commissioner Hawley said he will not get into the middle of a dispute concerning Highway employees. Mr. Ash said the $1,500 requested for the signs will not cover the amount needed. It was also stated that an Ordinance or Memorandum needs to be drafted concerning the signage.

Back Hoe
Mr. Waltz brought proposals from New Holland, Kumatso and John Deere for back hoes. After some discussion Mr. Waltz said he recommends the John Deere for $54,000 w/trade and an additional $7,000 for additional hydrolics.

A motion to accept the bid from John Deere was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

Amboy Sewer Project
Mr. Waltz said he has heard nothing from Amboy and wondered if any of the Commissioners had. They had not.

Cumulative Bridge Rate
Mr. Waltz said that the rate for Cumulative Bridge should be addressed in 2008. He feels it is fine for the 2007 budget year but with the Federal Projects that are coming up the rate will need changed.

UMBAUGH & ASSOCIATES
Todd Samuelson brought information requested by the Board concerning the new Circuit Breaker Law. Mr. Samuelson also gave an estimate of the cost for a new jail facility and how much it would cost the County. After much discussion the Board thanked him and said the information he provided was exactly what they were looking for and thanked him for his work.

CLAIMS
Commissioner Deeds made a motion to approve the claims. The motion was 2nd by Commissioner Boyer and passed 3-0.

TECHNOLOGY ISSUES
John Powell said he needed 3 new switches and fiber cable to run under the road to put into place the new fire wall system. The cost is $504.83. A motion to approve the purchase was made by Commissioner Deeds and 2nd by Commissioner Boyer. The motion passed 3-0.

CORRECTION TO THE MINUTES
The Board corrected the minutes concerning the roads on the Mississinewa Road Project. A motion was made by Commissioner Deeds to approve the minutes as amended. The motion was 2nd by Commissioner Boyer and passed 3-0.

SOLID WASTE BOARD MEETING
John Haines reminded the Board that the regular meeting of the Solid Waste Board will be held on September 5, 2006 at 8:00 a.m.

SOLICITATION ORDINANCE
David Grund brought the Ordinance forbidding Solicitation on County property to the Board for review. After some discussions Commissioner Deeds said he could not support it because it does not allow for non profit organizations to sell in the buildings.
A motion was made by Commissioner Boyer to adopt as drafted. The motion was 2nd by Commissioner Hawley and passed 2-1 with Commissioner Deeds voting against. Mr. Grund said the Ordinance would be brought back next week for a 2nd reading because it did not pass unanimously.

NAME TAG ISSUE
Mr. Grund told the Board that an amendment to the Personnel Policy would be needed to address this issue. He will discuss the changes needed with the Board before making any changes.


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8-14-06

AMERICAN CONSULTING/US 31 SOUTH
A motion to table the contract was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

TM WELLS/GASB34
A motion to sign the contract with TM Wells to conduct the work on GASB34 was made by Commissioner Deeds. The motion was 2nd by Commissioner Boyer and passed 3-0.

CITIZEN COMPLAINT
Dereck Stapleton told the Board he was treated disrespectfully by an officer with the Sheriff Department. The Board told him to see the Sheriff because that is the Officer’s superior.

A motion was made by Commissioner Boyer to recess. The motion was 2nd by Commissioner Hawley and passed 2-0. Commissioner Deeds had left for another meeting.

Reconvene 1:30.

The Board received a letter from the Division of State Court Administrator stating there is grant funding available for equipment to Courts. The grant amount is up to $50,000.

LPA CLAIMS
The Board discussed a notice from INDOT concerning the LPA claim vouchers. They were informed that the County is owed $9,366 and would be receiving a check for that amount.

COUNTY ASSESSOR
The Board received a letter from Nancy Gates explaining the need for her to hire an additional employee for 2007.

YMCA REQUEST/MIAMI GO
The Board received a request for an additional $1,000 of funding from the County for the 2007 budget year.

SHERIFF BUDGET
The Board received a copy of the regular and matrix budgets from the Sheriff to review.

INTERN WITH COUNTY ENGINEER
Ken Einselen introduced Aaron Alexander to the Board. He will be interning with Mr. Einselen. Mr. Alexander attends Maconaquah High School.

ENVOY CONSTRUCTION MANAGERS
The Board received a request from Envoy to be considered if they begin a project in the County.

HEALTH DEPARTMENT ISSUE
Commissioner Deeds informed the Board that a letter was received from the Wabash County Health Department concerning a large number of Miami County children getting their shots for school in Wabash County. A motion was made by Commissioner Deeds to forward the letter to Dr. Savage as chairman of the County Health Board to address. The motion was 2nd by Commissioner Boyer and passed 3-0.
A motion to adjourn the regular meeting and begin the work session was made by Commissioner Boyer. The motion was 2nd by Commissioner Deeds and passed 3-0.

THE MIAMI COUNTY BOARD OF COMMISSIONERS

_________________________________, CHAIRMAN
GARY HAWLEY

_________________________________, VICE CHAIRMAN
GREGORY DEEDS

_________________________________, MEMBER
C. CRAIG BOYER

ATTEST: _________________________, Auditor
Brenda Weaver